An official State of Texas website.
Revision 21-3; Effective September 1, 2021
To dispose of documents with an applicant or recipient's information, follow procedures for destruction of confidential data according to Texas Health and Human Services records management policies.
The approved method of destruction of IRS FTI is shredding. The IRS requires the following safeguards:
- HHS staff must perform the destruction of IRS FTI at an HHS facility.
- Destruction of IRS FTI must be documented on Form H1861, Federal Tax Information Record Keeping and Destruction Log.
- IRS FTI documents should be inserted into the shredder so the lines of print are perpendicular to the cutting line to render the document undisclosable.
- IRS FTI documents should be shredded to 1 mm x 5 mm (0.04 in. x 0.2 in.) in size (or smaller).