Downloading a Form to Your Computer
Fillable forms cannot be viewed on mobile or tablet devices. Follow the steps below to download and view the form on a desktop PC or Mac.
- Right Click for PC or Ctrl + Click for Mac on the PDF link and click “Save link as” from the menu.
- Select the folder you want to save the file in and then click "Save."
- Navigate to the folder you saved the file in and Right Click for PC or Ctrl + Click for Mac, then select "Open With" from the menu and select Adobe Acrobat Reader DC.
Note: Open the PDF file from your desktop or Adobe Acrobat Reader DC. Do not click on the downloaded file at the bottom of the browser since it will not open the PDF in Adobe Acrobat Reader DC. It will try to open the file in the browser that results in the same browser error message.
HHS staff use Form H1861 to keep record and track the destruction of Federal Tax Information (FTI).
When to Prepare
HHS staff record, track, and destroy paper documents that contain Internal Revenue Service (IRS) FTI data by completing the form.
If a non-Texas Health and Human Services (HHS) employee destroys FTI, an HHS employee must witness the destruction.
Enter the Region, Division and Mail Code in the appropriate space at the top of the document.
Each time a document containing FTI is printed or destroyed, note the following in the appropriate space:
- Document Type
- Application Type
- Data Source
- Case Number
- Print Date
- Reason for Request
- Destruction Method
- Destruction Date
Destroy documents containing FTI, in accordance with IRS guidelines, as specified in IRS publication 1075, Tax Information Security Guidelines for Federal, State, and Local Agencies. Those guidelines specify the precautions that must be taken. If a document is to be shredded, use cross cut shredders which produce particles that are 1 mm x 5 mm (0.04 in. x 0.2 in.) in size (or smaller).