Revision Notice 22-2; Effective Dec. 1, 2022

The following sections were revised in the Area Agency on Aging (AAA) Policies and Procedures Manual:

Section	Section Title	Change
D-1020	Intake	Makes non-substantial corrections.
D-1030	Caregiver Intake	Makes non-substantial corrections.
D-1040	Consumer Needs Evaluation	Adds ‘emergency response,’ ‘residential repair’ and ‘supplemental services’ to the list of services that require completion of the Consumer Needs Evaluation (CNE).
F-1780	Menus and Methods of Compliance	Makes non-substantial corrections.
Appendix IV	Texas Model for Menu Planning	Adds examples and makes non-substantial corrections.
Policy Bulletins	Policy Bulletins	Migrates active policy bulletins from AAA website into Policies and Procedures Manual.
Glossary	Glossary	Adds definitions for ‘care coordination (case management)’ and ‘caregiver support coordination (caregiver case management)’. Modifies definition of ‘multi-purpose senior center’ and removes definition for ‘non-direct service’.

Forms

The following forms were revised in the AAA Policies and Procedures Manual:

Form	Title	Change
Form 2270 and Instructions	Caregiver Intake	Migrates form from AAA website into Policies and Procedures Manual.
Form 2275 and Instructions	Client Rights and Responsibilities	Migrates form from AAA website into Policies and Procedures Manual.
Form 2276 and Instructions	Intake	Migrates form from AAA website into Policies and Procedures Manual.
Form 2277 and Instructions	Client Information Release	Migrates form from AAA website into Policies and Procedures Manual.
Form 2279 and Instructions	Request for Service Waiver	Migrates form from AAA website into Policies and Procedures Manual.

Retired Bulletins

The following bulletins are deleted from the AAA Policies and Procedures Manual since the information has either been incorporated into the manual or is no longer necessary:

Release Date	Bulletin Number	Title
08/24/21	21-01	Service Definitions for Area Agencies on Aging - Federal Fiscal Year 2022; State Performance Reporting Redesign

Revision Notice 22-1; Effective March 1, 2022

The following sections were revised in the Area Agency on Aging (AAA) Policies and Procedures Manual:

Sections	Section Title	Change
C-1212 F-1120 F-1220	Congregate Meal Site Closure Eligibility Eligibility	Corrects related policy.
D-1060	DETERMINE Your Nutritional Health	Changes the name of the section to Nutritional Risk Assessment. Clarifies policy. Removes incorrect link to screening tool. Adds link to screening tool handout.
F-1320	Nutrition Screening	Clarifies policy for nutrition screening requirements. Corrects and adds related policy.
F-1720	Menus and Menu Approval	Makes plain language edits.

Revision Notice 21-1; Effective December 1, 2021

The following sections were revised in the Area Agency on Aging (AAA) Policies and Procedures Manual:

Sections	Section Title	Change
A-1030	Authority	Corrects statutory citation.
A-1270	Title VI of the Older Americans Act	Corrects policy reference.
D-1020 D-1030	Intake; Caregiver Intake	Removes consumer identification number as a required field. Adds clarification on ‘not reported’ and signature fields. Adds form number.
F-1340	Nutrition Counseling	Corrects policy to align with Service Definitions.
F-1760	Menu Evaluation	Adds related policy.
F-1780	Menus and Methods of Compliance	Adds related policy.
Appendix II	Service Definitions for Area Agencies on Aging	Makes formatting changes to chart and provides updates to the FFY 2022 Service Definitions to comply with State Program Report (SPR) redesign.
Appendix IV	Texas Model for Menu Planning	Makes non-substantial corrections.
Appendix TOC Appendix V	Menu Monitoring for DRI and DGA Compliance	Adds a menu monitoring questionnaire and checklists as resources for AAA providers to create compliant menus.
Appendix VI (New)	Caregiver Eligibility Guide	Incorporates policy from AAA Bulletin 21-01, Service Definitions for Area Agencies on Aging, Federal Fiscal Year (FFY) 2022, released on Aug. 24, 2021.
Glossary	Glossary	Adds definitions related to the SPR and incorporates service definition terminology section.

Forms

The following forms were revised in the AAA Policies and Procedures Manual:

Form	Title	Change
Form 2270 and Instructions	Caregiver Intake	Updates for the State Program Report.
Form 2275	Client Rights and Responsibilities	Migration from website into Policies and Procedures Manual.
Form 2276 and Instructions	Client Intake and Service Request	Form name change, from “Client Intake and Service Request” to “Intake.” Updates for the State Program Report.
Form 2277	Client Information Release	Migration from website into Policies and Procedures Manual.
Form 2279	Request for Service Waiver	Migration from website into Policies and Procedures Manual.

Retired Bulletins

The following bulletins are deleted from the AAA Policies and Procedures Manual. The information has either been incorporated into the manual or is no longer necessary:

Release Date	Bulletin Number	Title
01-28-20	20-01	Alzheimer’s Disease and Dementia Training
05-05-20	20-02	Use of Debit and Gift Cards During a Disaster
09-17-20	20-03	Service Definitions for Area Agencies on Aging, Federal Fiscal Year (FFY) 2021

Retired Program Instructions

The following program instructions are deleted from the AAA Communications website. The information has either been incorporated into the manual or is no longer necessary:

Release Date	Bulletin Number	Title
02-01-08	06-01-12	AAA – PI 300: Older Americans Act Nutrition Waiver Requests – Update
01-07-08	N/A	AAA – PI 302: Clarification of OAA Title III-C1, Second Meals Provided Through the Congregate Meal Program
01-07-08	01-07-09	AAA – PI 307: Title III & NSIP Eligible Meals
03-25-08	04-19-12	AAA – PI 313: Nutrition Screening and Education Documentation and Reporting Requirements
04-01-11	N/A	AAA – PI 314: Nutrition Standards Dietary Reference Intakes and Dietary Guidelines for Americans
10-30-09	N/A	AAA – PI 317: Congregate Meal Site Closure

Revision Notice 21-0; Effective January 15, 2021

The Area Agencies on Aging Policies and Procedures Manual supports AAA. AAA is the entity designated by the Texas Health and Human Services Commission, under authority of the Older Americans Act, to develop and administer a plan for comprehensive and coordinated systems of services for older people and caregivers.