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Revision Notice 21-1; Effective December 1, 2021
The following sections were revised in the Area Agency on Aging (AAA) Policies and Procedures Manual:
| Sections | Section Title | Change |
|---|---|---|
| A-1030 | Authority | Corrects statutory citation. |
| A-1270 | Title VI of the Older Americans Act | Corrects policy reference. |
| D-1020 D-1030 |
Intake; Caregiver Intake | Removes consumer identification number as a required field. Adds clarification on ‘not reported’ and signature fields. Adds form number. |
| F-1340 | Nutrition Counseling | Corrects policy to align with Service Definitions. |
| F-1760 | Menu Evaluation | Adds related policy. |
| F-1780 | Menus and Methods of Compliance | Adds related policy. |
| Appendix II | Service Definitions for Area Agencies on Aging | Makes formatting changes to chart and provides updates to the FFY 2022 Service Definitions to comply with State Program Report (SPR) redesign. |
| Appendix IV | Texas Model for Menu Planning | Makes non-substantial corrections. |
| Appendix TOC Appendix V |
Menu Monitoring for DRI and DGA Compliance | Adds a menu monitoring questionnaire and checklists as resources for AAA providers to create compliant menus. |
| Appendix VI (New) | Caregiver Eligibility Guide | Incorporates policy from AAA Bulletin 21-01, Service Definitions for Area Agencies on Aging, Federal Fiscal Year (FFY) 2022, released on Aug. 24, 2021. |
| Glossary | Glossary | Adds definitions related to the SPR and incorporates service definition terminology section. |
Forms
The following forms were revised in the AAA Policies and Procedures Manual:
| Form | Title | Change |
|---|---|---|
| Form 2270 and Instructions | Caregiver Intake | Updates for the State Program Report. |
|
Form 2275 |
Client Rights and Responsibilities | Migration from website into Policies and Procedures Manual. |
|
Form 2276 and Instructions |
Client Intake and Service Request | Form name change, from “Client Intake and Service Request” to “Intake.” Updates for the State Program Report. |
|
Form 2277 |
Client Information Release | Migration from website into Policies and Procedures Manual. |
|
Form 2279 |
Request for Service Waiver | Migration from website into Policies and Procedures Manual. |
Retired Bulletins
The following bulletins are deleted from the AAA Policies and Procedures Manual. The information has either been incorporated into the manual or is no longer necessary:
| Release Date | Bulletin Number | Title |
|---|---|---|
| 01-28-20 | 20-01 | Alzheimer’s Disease and Dementia Training |
| 05-05-20 | 20-02 | Use of Debit and Gift Cards During a Disaster |
| 09-17-20 | 20-03 | Service Definitions for Area Agencies on Aging, Federal Fiscal Year (FFY) 2021 |
Retired Program Instructions
The following program instructions are deleted from the AAA Communications website. The information has either been incorporated into the manual or is no longer necessary:
| Release Date | Bulletin Number | Title |
|---|---|---|
| 02-01-08 | 06-01-12 | AAA – PI 300: Older Americans Act Nutrition Waiver Requests – Update |
| 01-07-08 | N/A | AAA – PI 302: Clarification of OAA Title III-C1, Second Meals Provided Through the Congregate Meal Program |
| 01-07-08 | 01-07-09 | AAA – PI 307: Title III & NSIP Eligible Meals |
| 03-25-08 | 04-19-12 | AAA – PI 313: Nutrition Screening and Education Documentation and Reporting Requirements |
| 04-01-11 | N/A | AAA – PI 314: Nutrition Standards Dietary Reference Intakes and Dietary Guidelines for Americans |
| 10-30-09 | N/A | AAA – PI 317: Congregate Meal Site Closure |