21-1, Miscellaneous Changes

Revision Notice 21-1; Effective December 1, 2021

The following sections were revised in the Area Agency on Aging (AAA) Policies and Procedures Manual:

SectionsSection TitleChange
A-1030AuthorityCorrects statutory citation. 
A-1270Title VI of the Older Americans ActCorrects policy reference.
D-1020
D-1030
Intake; Caregiver IntakeRemoves consumer identification number as a required field. Adds clarification on ‘not reported’ and signature fields. Adds form number.
F-1340Nutrition CounselingCorrects policy to align with Service Definitions.
F-1760Menu EvaluationAdds related policy.
F-1780Menus and Methods of ComplianceAdds related policy.
Appendix IIService Definitions for Area Agencies on AgingMakes formatting changes to chart and provides updates to the FFY 2022 Service Definitions to comply with State Program Report (SPR) redesign.
Appendix IVTexas Model for Menu PlanningMakes non-substantial corrections.
Appendix TOC
Appendix V 
Menu Monitoring for DRI and DGA ComplianceAdds a menu monitoring questionnaire and checklists as resources for AAA providers to create compliant menus. 
Appendix VI (New)Caregiver Eligibility GuideIncorporates policy from AAA Bulletin 21-01, Service Definitions for Area Agencies on Aging, Federal Fiscal Year (FFY) 2022, released on Aug. 24, 2021.
GlossaryGlossaryAdds definitions related to the SPR and incorporates service definition terminology section.

Forms

The following forms were revised in the AAA Policies and Procedures Manual:

FormTitleChange
Form 2270 and InstructionsCaregiver Intake Updates for the State Program Report. 
Form 2275Client Rights and ResponsibilitiesMigration from website into Policies and Procedures Manual.
Form 2276 and InstructionsClient Intake and Service RequestForm name change, from “Client Intake and Service Request” to “Intake.” Updates for the State Program Report.
Form 2277Client Information ReleaseMigration from website into Policies and Procedures Manual.
Form 2279Request for Service WaiverMigration from website into Policies and Procedures Manual.

Retired Bulletins

The following bulletins are deleted from the AAA Policies and Procedures Manual. The information has either been incorporated into the manual or is no longer necessary:

Release DateBulletin NumberTitle
01-28-2020-01Alzheimer’s Disease and Dementia Training
05-05-2020-02Use of Debit and Gift Cards During a Disaster
09-17-2020-03Service Definitions for Area Agencies on Aging, Federal Fiscal Year (FFY) 2021

Retired Program Instructions

The following program instructions are deleted from the AAA Communications website. The information has either been incorporated into the manual or is no longer necessary:

Release DateBulletin NumberTitle
02-01-0806-01-12AAA – PI 300: Older Americans Act Nutrition Waiver Requests – Update
01-07-08N/AAAA – PI 302: Clarification of OAA Title III-C1, Second Meals Provided Through the Congregate Meal Program
01-07-0801-07-09AAA – PI 307: Title III & NSIP Eligible Meals
03-25-0804-19-12AAA – PI 313: Nutrition Screening and Education Documentation and Reporting Requirements
04-01-11N/AAAA – PI 314: Nutrition Standards Dietary Reference Intakes and Dietary Guidelines for Americans
10-30-09N/AAAA – PI 317: Congregate Meal Site Closure