January 2019 Updates to Background Checks
The Texas Health and Human Services Commission has adopted changes to 26 Texas Administrative Code, Chapter 745, and 26 TAC, Chapter 743, relating to background check requirements, that became effective on Jan. 13, 2019.
These changes, made in response to changing federal and state laws and advanced technology, reflect a comprehensive revision of the background check rules that apply to licensed, registered, listed, and certified child care operations.
The information and documents available on this page are intended to give providers both a comprehensive and summarized overview of the changes that became effective on January 13, 2019.
All Child Care Operations, Child Care Homes, and Licensed Administrators
- Rule Changes (PDF)
This document is a draft of the rule changes that will become effective on Jan. 13, 2019. - Crosswalk of Changes to Background Check Rules (PDF)
This document is a crosswalk of the deleted or amended background check rules that are being replaced with new or amended background check rules. - Comprehensive List of Significant Changes (PDF)
This document lists each new or amended rule number related to background checks and describes the significant changes made to each new or amended rule. - National Rap Back (PDF)
This document provides information related to CCL's participation in the Federal Bureau of Investigation National Rap Back service for persons who have had a fingerprint check. - Notifications (PDF)
This document provides information regarding how CCL’s Centralized Background Check Unit will notify operations of a person’s background check results. This document applies to all operation except child-placing agencies. - Employee List Validation (PDF)
This document explains the reason operations must validate the operation’s active list of employees (and other individuals associated with the operation that must have a background check) and the process for validating the list. - Background Checks Overview- Child Day Care Provider (PDF)
This document provides an overview of changes related to background check requirements that are applicable to Child Day Care Operations. - Background Checks Overview-24 Hour Residential Child Care Provider (PDF)
This document provides an overview of changes related to background check requirements that are applicable to 24-Hour Residential Child Care Operations.
Licensed Child Care Centers, Before and After-School Programs, and School-Age Programs
- Overview of Changes – Licensed Child Care Operations (PDF)
This document provides a summary of changes related to background check requirements that are applicable to licensed child care centers, school-age programs, and before and after-school programs.
Licensed Child Care Homes and Registered Child Care Homes
- Overview of Changes – Licensed and Registered Child Care Homes (PDF)
This document provides a summary of changes related to background check requirements that are applicable to licensed child care homes and registered child care homes. - How to Create an Online Child Care Licensing Account (PDF)
All licensed and registered child care homes will need an online Child Care Licensing Account to submit background checks. This document provides instructions on how to create an online account.
Listed Family Homes
- Overview of Changes – Listed Family Homes (PDF)
This document provides a summary of changes related to background check requirements that are applicable to listed family homes. - How to Create an Online Child Care Licensing Account (PDF)
Listed family homes may submit requests for background checks online through an online Child Care Licensing Account. This document provides instructions on how to creat an online account.
Temporary Shelter Care Operations, Small Employer-Based Child Care Operations, and Listed Family Homes Caring Only for Related Children
- Overview of Changes – Temporary Shelter Care Operations, Small Employer-Based Child Care Operations, and Listed Family Homes Caring Only for Related Children (PDF)
This document provides a summary of changes related to background check requirements that are applicable to temporary shelter care operations, small employer-based child care operations, and listed family homes caring only for related children. - How to Submit Background Check Requests – Temporary Shelter Care Operations and Small Employer-Based Child Care Operations
This document provides temporary shelter care operations and small employer-based child care operations instructions on how to request background checks beginning January 13, 2019.
General Residential Operations
- Overview of Changes – General Residential Operations (PDF)
This document provides a summary of changes related to background check requirements that are applicable to general residential operations.
Child-Placing Agencies
- Overview of Changes – Child-Placing Agencies (PDF)
This document provides a summary of changes related to background check requirements that are applicable to child-placing agencies. - Notifications (PDF)
This document provides information regarding how CCL’s Centralized Background Check Unit will notify child-placing agencies of a person’s background check results. - Adoptive Homes: Background Check Notifications from Child Care Licensing (PDF)
This document provides information regarding notifications of background check results, types of background checks completed for adoptive homes and eligibility determinations required before approving an adoptive home.
Licensed Administrators
- Crosswalk of Changes to Background Check Rules (PDF)
This document is a crosswalk of the deleted or amended background check rules that are being replaced with new or amended background check rules. - Comprehensive List of Significant Changes (PDF)
This document lists each new or amended rule number related to background checks and describes the significant changes made to each new or amended rule.