AAA Communications

Policy Bulletins

Note: The following documents are in PDF format. Find bulletins containing policy of procedural information in the Area Agency on Aging Policies and Procedures Manual.

Release DateBroadcast NumberTitle
11/22/20212021-08Area Agencies on Aging (AAA) Handbook Website Redesign
09/01/20212021-07AAA SPURS User Access List Review with Annual Role Permission Verification;  
AAA User Deactivation of Accounts
08/17/20212021-06SPURS Session Termination Functionality Change
05/21/20212021-04Notice of Funding Available – CDC Vaccinations Title III-B
05/17/20212021-03Area Agencies on Aging (AAA) Annual Customer Satisfaction Survey;  
Monthly Harmony Advanced Report (HAR) Validation Process
04/02/2021n/aHarmony Advance Reports (HAR) Requirement;  
Request for Reimbursement (RfR) Supporting Documentation Requirement;  
Fund Identifier for Consolidated Appropriation Act (CAA) Fund
03/05/2021n/aNotice of Funding Available Notification; 
AAA SPURS User Access List Review;  
AAA User Deactivation of Accounts
02/05/2021n/aThe AAA Policies and Procedures Manual Has Been Released

Rule Conversion Matrix

Access and Intake AAA Rule Regrouping and Reorganizing conversion matrix — effective 9/1/2008 (MS Word)

State Program Instructions

A program instruction clarifies or provides additional interpretation of a policy that is enforceable by rule or state or federal regulation. Note : The following documents are in PDF format.

Release DateRevision DateSeries and Name
03/24/200804/07/2009AAA – PI 200: Capital Equipment & Controlled Assets
01/07/200812/30/2008AAA – PI 301: Older Americans Act Focal Point Requirements
01/07/200812/28/2009AAA – PI 303: HHS Equal Treatment Regulations: Providing Equal Treatment of All HHS Program Participants
01/07/200801/07/2009AAA – PI 305: Counting Units for Services Where the Unit is One Hour
01/07/200812/08/2008AAA – PI 308: Allowable Transportation Services for Persons Under 60
01/07/200810/01/2016AAA – PI 309: Health Promotion Services
01/07/2008n/aAAA – PI 310: Activities of Daily Living / Instrumental Activities of Daily Living NAPIS Mapping Requirements
01/07/200803/08/2010AAA – PI 311: Information, Referral, & Assistance: Unit of Service
12/11/200709/23/2013AAA – PI 312: Data Management Guide
04/14/200905/05/2020AAA – PI 315: Use of Debit and Gift Cards in a Disaster Situation
10/06/200910/13/2009AAA – PI 316: Client Documentation Requirements for Services 
AAA – PI 316: Client Documentation Requirements for Services Matrix
10/18/2011n/aAAA – PI 318: Transportation Voucher Service
09/01/201309/09/2013AAA – PI 319: Food Bank Product and Title III Meals
01/07/2008n/aAAA – PI 400: Clarification of OAA Title III-E National Family Caregiver Support Program (NFCSP) and AoA/NAPIS Reporting Requirements
01/07/200812/30/2008AAA – PI 500: Conflicts of Interest
09/21/2011n/aAAA–PI 501 Quality Assurance (QA) Reviews for Direct Purchase of Service (DPS) Service Providers
n/an/aPI Conversion Matrix: Cross reference table between old and new Program Instruction numbers
n/an/aNumber Configuration: Program Instruction Number Configuration

Technical Assistance Memos

A technical assistance memo contains additional information or best practice that may be useful to the AAAs in carrying out their responsibilities. Note : The following documents are in PDF format.

Release DateRevision DateSeries and Name
01/07/200806/29/2009AAA – TA 200: Identifying & Valuing In-kind
01/07/200809/23/2009AAA – TA 201: Requests for Reimbursement, Request for Adjustment Journal
01/07/2008n/aTA 06-09: Unit of Health Maintenance
01/30/200802/04/2014AAA – TA 301: Poverty Guidelines
09/23/200910/30/2009AAA – TA 303: Low, Moderate, and High Incomes
09/23/2009n/aAAA – TA 304: Influenza, Precautionary Recommendations for Congregate Sites
04/07/2011n/aAAA – TA 305: Nutrition Programs Guidelines - Compliance with the Dietary Reference Intakes (DRIs) and Dietary Guidelines for Americans (DGA) Requirements
01/07/20082/10/2011AAA – TA 400: Budget, Performance, RfR Process
01/07/200809/23/2009AAA – TA 401: Corrected Quarterly Performance Report (QPR)
01/07/200811/04/2009AAA – TA 500: Electronic Help Desk Procedures
01/07/200810/27/2009AAA – TA 501: Report Submission Procedure
01/07/2008n/aAAA – TA 502: Language Translation Services for Older Individuals with limited English Speaking Ability
06/22/2009n/aAAA – TA 504: Identify, define, and develop processes and procedures within a AAA
02/22/2013n/aAAA – TA 601: Establishment of Private Pay Programs in Coordination with Title III Funded Services
n/an/aTA Conversion Matrix: Cross reference table between old and new Technical Assistance numbers
n/an/aNumber Configuration: Technical Assistance Number Configuration