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Effective Date: 
2/2020

Documents

 

Instructions

Effective Date: 2/2020

 

Purpose

Form 6109 is used to notify Texas Health and Human Services Commission (HHSC) of an incident and the actions taken by the facility.
 

Procedure

Submit each incident as soon as possible. Submit each form separately and do not submit multiple incidents in one document.
Explain how the facility will improve care as a result of the incident. Complete the entire form with all requested attachments so that HHSC may review the incident without requiring additional information or documents.
 

Transmittal

Submit each completed form by ONE of the following (email, fax or mail):

Email: cii.hcq@hhsc.state.tx.us
Fax: 1-833-709-5735 or 512-206-3985
Mail: Texas Health and Human Services Commission
Complaint and Incident Intake
P.O. Box 149030, Mail Code E-249
Austin, TX 78714-9030

 

Detailed Instructions

Print or type the information and provide as much information as possible. Use the facility name and license number as listed on your license.
Reportable IncidentCheck the appropriate box from the following:

  • Abuse or Neglect of a Child
  • Abuse, Neglect or Exploitation of an Elderly or Disabled Person

 Date of Report Enter the report date.

Date of Incident Enter the date of the incident.

Time of Incident Enter the time of the incident and check A.M. or P.M.

Facility License No.Enter the facility license number.

Facility NameEnter the name of the facility.

AddressEnter the street address, city, state, ZIP code.

TelephoneEnter the area code and telephone number.

Area of SpecialtyEnter the area of specialty.

Reporter Name and TitleEnter the contact person and title the surveyor will ask for should a follow-up telephone call be needed.

Primary Phone No. and Secondary Phone No. Enter the area code and telephone numbers.

EmailEnter the email address.

Patient NameIf the incident involves a patient, enter the first, middle and last name.

Date of BirthEnter the patient’s date of birth.

Date of Admission Enter the date the patient was admitted.

Date of Discharge Enter the date the patient was discharged.

Diagnoses (all)Enter the diagnoses.

Discharge Disposition Check the box for home, hospital or other. If other, enter the other disposition.

Name of ProcedureEnter the name of the procedure.

Facility Name and CityEnter the name of the facility and city.

Alleged Perpetrator Name and Title – Enter the alleged perpetrator’s name and title. List only alleged perpetrators who are not patients. Alleged perpetrators who are patients should be listed in the “Patient” section. If the alleged perpetrator is neither a patient nor a staff member, indicate the relationship of this person to the patient (example: friend, family member, etc.).

Alleged Perpetrator License No. – Enter the alleged perpetrator’s license number.

Social Security No. – Enter the alleged perpetrator’s Social Security number.

Telephone – Enter the alleged perpetrator’s area code and phone number.

Address – Enter the alleged perpetrator’s street address, city, state and ZIP code.

Summary

When did you first learn of the incident? Enter the date and time.

On what shift did the incident occur? Check the box for day, evening or night.

Provide a brief summaryEnter what happened, who was involved (e.g., RN, LVN, PCT, MD, other), and the action taken at the time of the incident.

Did the patient receive any treatment? Check Yes or No. If yes, explain.

Was this reported to law enforcement? Check Yes or No.

Was this reported to another organization? Check Yes or No. If yes, provide the name of the organization.

Provide a narrative report of the investigation Explain how you handled the incident and what actions you will take to reduce the potential for similar incidents in the future.

Actions to be taken as a result of this incidentCheck all boxes that apply.

Signature, Printed Name and Date The supervising authority signs, prints his/her name and enters the date. Then, email, fax or mail the completed incident form to the number or address provided above under Transmittal.