A-260, Documentation Requirements


Revision 16-3; Effective July 1, 2016

TANF and TP 08

An explanation of persons living in the home who are not included on the EDG must be documented for TANF and TP 08. See A-540, Documentation Requirements; A-950, Documentation Requirements; and A-1080, Disability Verification, for documentation requirements for relationship, domicile and deprivation.


The following must be documented:

  • specific reason for designating a representative payee;
  • basis for giving separate household status to married minors;
  • name and telephone number of the out-of-state human services employee;
  • months of TANF cash assistance received in other states since October 1999 by an adult household member;  
  • that the household was informed of the one-time payment at application and whether the caretaker requested it or declined it; and
  • that a grandparent was informed of the one-time grandparent payment at application or periodic review if the grandparent is potentially eligible and whether they requested it or declined it.



The following must be documented:

  • explanation of the household composition;
  • basis of granting separate household status;
  • individual's response to Data Broker information if the individual disagrees with the information;
  • reason for an OIG referral resulting from the Data Broker criminal history record for a felony drug conviction;
  • the result of OIG's findings;
  • disqualification status of any disqualified household member;
  • name and telephone number of the out-of-state human services employee who provides verification;
  • name of the household member currently disqualified for an intentional program violation in another state (see B-941, Disqualifying a Household Member with a Current SNAP Out-of-State IPV Disqualification, for additional documentation requirements); and
  • number of any countable months of benefits received in another state as an able bodied adult without dependents (ABAWD).

Related Policy
The Texas Works Documentation Guide