4300, Storing

Revision 17-1; Effective May 5, 2017

Store the bulk supply of inactive Lone Star cards in secure rooms in a locked safe, vault, file cabinet or storage room.

Allow only staff designated on the local office security plan to have access to the bulk supply. Keep keys to safes, vaults, file cabinets or storage rooms in a secure place.

4310 Bulk Supply Maximum

Revision 17-1; Effective May 5, 2017

The EBT regional coordinator will determine the maximum number of Lone Star cards that a local/benefit office may have in bulk supply.

4320 Daily Supply

Revision 17-1; Effective May 5, 2017

The daily supply is a limited amount of Lone Star cards from the bulk supply that is given to the EBT clerk to use during the work day. When providing the daily supply to the EBT clerk and/or anytime cards are transferred from one EBT clerk to another, account for the cards on Form H1177, Transmittal and Receipt for Controlled EBT Documents.

EBT clerks must keep the Lone Star cards in a locked file cabinet or desk drawer whenever they leave their workstations. Anytime another EBT staff person will be issuing a card from the daily supply the cards must be transferred.

Note: The EBT regional coordinator must approve any exceptions to the daily supply procedures through the process of approval for regional office procedures and/or approval of local/benefit office security procedures.