Appendix IX, Retired Information Letters

Revision 17-3; Effective November 1, 2017

The Texas Health and Human Services Commission (HHSC) will from time to time retire Information Letters (ILs) when policy has expired, retired or been replaced with new information.

Content in this handbook and the Texas Administrative Code (TAC) supersedes any previous ILs or similar guidance published by HHSC. The ILs retired as a result are listed below. HHSC recommends that providers remove retired ILs from their records to ensure they reference the most current information. Any letters or program guidance issued prior to Internet accessibility is null and void, including policy previously sent by U.S. mail.

NumberTitleDate
Posted
Date
Removed or Retired
2015-24Licensed Vocational Nurse On-Call Pilot Program Ends September 1, 201503/26/201512/22/2015
2015-20Home and Community-based Services and Texas Home Living Behavioral Support Service Provider Policy Training (Retired on December 22, 2015)02/27/201512/22/2015
2015-07Residential Visits and Water Temperatures in Host Home/Companion Care Residences and Three-Person and Four-Person Residences (Retired on December 22, 2015)01/21/201512/22/2015
2014-67Definition for Respite10/20/201412/22/2015
2014-46Licensed Vocational Nurse (LVN) On-Call Pilot Program Requirements (The Licensed Vocational On-Call Pilot Program expired September 1, 2015)08/06/201412/22/2015
2014-30Changes to HCS and TxHmL Certification Reviews Reports and to Certification Follow up Reviews Note: This letter was revised June 18, 201406/12/201412/22/2015
2014-09Addition of Employment Assistance to the Home and Community-based Services Program and Changes to Provider Qualifications for Supported Employment (Retired on December 22, 2015)03/11/201412/22/2015
2013-68Changes Related to Persons Who May Reside in Four-Person Residences10/01/201312/22/2015
2013-72Online Training and Classroom Training Dates11/12/201301/26/2016
2013-62Four-Person Residence Life Safety Code Certification Process09/17/201312/22/2015
2013-59Notice of Direct Support Professionals Recognition Week09/6/201301/26/2016
2013-47Random Sampling for the Licensed Vocational Nurse (LVN) On-Call Pilot Program08/12/201301/26/2016
2013-45Fiscal Year 2013 Cutoff Dates for Year-end Closeout Processing07/29/201301/26/2016
2013-022012 Cost Report and Cost Report Training Requirements01/02/201301/26/2016
2012-872012 Online Training and Classroom Training Dates12/7/201201/26/2016
2012-74Implementation of the International Classification of Diseases, Tenth Revision, Clinical Modification08/28/201201/26/2016
2012-73Notice of Increased Activity of West Nile Virus in Texas08/17/201201/26/2016
2012-71FY12 Cutoff Dates for Year-end Closeout Processing07/31/201201/26/2016
2012-502011 Cost Report Notification and Cost Report Training Reminders05/7/201201/26/2016
2011-82New Service Limits in the Home and Community-based Service (HCS) Program09/8/201101/26/2016
2011-135Cost Containment Initiative Update10/28/201111/01/2017
2011-120New Convictions Barring Employment Added to Health and Safety Code, Chapter 25009/29/201111/01/2017
2011-116Referral of Individuals Currently Enrolled in the Consolidated Waiver Program09/07/201111/01/2017
2011-108Payment Rates Effective September 1, 201108/24/201101/26/2016
2011-105Changes in the Texas Human Resources Code resulting from Senate Bill (SB) 1857, (82nd Legislature, Regular Session 2011), related to the Home and Community-based Services (HCS) and Texas Home Living (TxHmL) Waiver Programs09/20/201111/01/2017
2011-92FY11 Cutoff Dates for Year-end Closeout Processing08/05/201101/26/2016
2011-85Fiscal Year 2011 Miscellaneous Claims Cutoff Notice07/19/201101/26/2016
2011-74Change in Required Documentation for Renewals of Level of Need Increases06/10/201111/01/2017
2011-31Complaints Regarding Solicitation04/15/201104/30/2019
2011-22Per Diem Rates Effective February 1, 2011, for the Home and Community-based Services and Texas Home Living Programs01/26/201110/11/2017
2010-104FY10 Cutoff Dates for Year-end Closeout Processing07/29/201001/26/2016
2010-156Proposed Home and Community-based Services and Texas Home Living Rate Reductions12/27/201010/11/2017
2010-142Expansion of Utilization Management and Review Activities11/05/201011/01/2017
2010-140Individual Plan of Care Revision Process11/17/201011/01/2017
2010-105Correct Correction to HCS/TxHmL Non-Day Habilitation Services Enrollment Worksheets ion to HCS and TxHmL Non-Day Habilitation Enrollment Worksheets and Instructions for Attendant Compensation Rate Enhancement07/23/201010/11/2017
2010-80Change in Notification of Approvals and Denials of Individual Plans of Care Services for Persons in the Home and Community-Based Services and Texas Home Living Programs07/01/201011/01/2017
2010-77Per Diem Rates Effective June 1, 2010 for the Home and Community-Based Services and Texas Home Living Waiver Programs05/28/201010/11/2017
2010-68Home and Community-Based Services Rule Language Regarding an Individual's Freedom of Choice of Direct Service Providers06/04/201011/01/2017
2010-49Requesting a Review of Finding or Methodology Used to Conduct Department of Family and Protective Services Investigations04/09/201011/01/2017
2010-43Dental Treatment Requisition Fees04/19/201010/11/2017
2010-32Obligation to Screen Individuals or Entities Excluded from Participation in Federal Health Care Programs Prior to Hire by Employers under the Consumer Directed Services Option05/10/201011/01/2017
2010-27Agency Directives and Required Timelines for the Transition of the Case Management Function to MRAs02/26/201011/01/2017
2010-11HCS and TxHmL Prior Approval Amount Change02/01/201011/01/2017
2010-07Proposed changes to rules regarding Fiscal Accountability01/11/201010/11/2017
2009-174Regulatory Services Policy Clarification: 2009 National Fire Protection Association (NFPA) 101 Life Safety Code for Homes that Serve Four Individuals01/08/201011/01/2017
2009-155Personal Care Services (PCS) and Home and Community-based Services (HCS) or Texas Home Living (TxHmL) Program Services Replaced by IL 2015-7112/14/200911/3/2015
2009-153Personal Care Services (PCS) and Waiver Services Replaced by IL 2015-7110/30/200911/03/2015
2009-100Process for Sending Medicaid Applications to the Health and Human Services Commission (HHSC)08/10/200911/01/2017
2009-93Communication Regarding the Redistribution of the HCS Monthly Administration and Operations Fee and HCS, TxHmL and CWP Payment Rates07/15/200910/11/2017
2009-92Public Hearing Regarding Proposed Rates for the Home and Community-based Services (HCS), Texas Home Living (TxHmL) and Consolidated Waiver (CWP) waiver programs07/09/200910/11/2017
2009-86Critical Incident Reporting07/01/200911/01/2017
2009-84Process for HCS and TxHmL Program Providers and CDSAs to Maintain Current Information in the Client Assignment and Registration (CARE) System06/18/200911/01/2017
2009-48Public Hearing Regarding Proposed Rule Amendment to the Reimbursement Methodology for HCS to Redistribute the HCS Monthly Administration and Operations Fee04/08/200910/11/2017
2009-39Change in the Timeframe for Mental Retardation/Related Condition (MR/RC) Assessment, Purpose Code 3 Data Entry into the Client Assignment and Registration (CARE) System04/29/200911/01/2017
2009-28Process for CDSAs to Obtain Access to the Client Assignment and Registration System (CARE) and Notification of the New CDSA CARE User Guide02/18/200911/01/2017
2009-21Communication to all Foster/Companion Care Providers Regarding the Redistribution of the HCS Monthly Administration and Operations Fee02/06/200910/11/2017
2009-20Communication Regarding the Redistribution of the HCS Monthly Administration and Operations Fee02/06/200910/11/2017
2009-08Process for CDSAs to Obtain Access to the Client Assignment and Registration System (CARE) and Notification of the New CDSA CARE User Guide02/18/200911/01/2017
2009-01Revisions to Texas Administrative Code Rules Governing Cost Reporting and Fiscal Accountability01/08/200910/11/2017
2008-175Provider Requirements for Reporting the Death of an Individual Receiving HCS or TxHmL Services01/15/200911/01/2017
2008-167Client Abuse and Neglect Reporting System (CANRS)11/18/200811/01/2017
2008-165Data Entry Training Class for HCS and TxHmL Waiver Program Providers11/13/200811/01/2017
2008-156Follow-up to IL No. 08-48, Regarding Critical Incident Reporting11/03/200811/01/2017
2008-143Clarification Regarding Qualified Providers of the Behavioral Support Service Component10/03/200811/01/2017
2008-137Waiver Survey and Certification (WS&C) Process to Initiate Alternative Services for Individuals Whose Health, Safety and Welfare Are at Risk09/23/200811/01/2017
2008-130Notification of the Availability of Revised Individual Plan of Care (IPC) Forms09/12/200811/01/2017
2008-129Clarification of Current Board of Nursing (BON) Rules that Impact the Delivery of HCS and TxHmL Services10/23/200811/01/2017
2008-103Consumer Directed Services (CDS) Option Policy Clarifications and Notification of a Revision to the HCS and MRA User Guides07/16/200811/01/2017
2008-96Criminal History, Employee Misconduct Registry and Nurse Aide Registry Checks07/02/200811/01/2017
2008-77HCS and TxHmL Rule Amendment Effective Dates and Related Implementation Information05/29/200810/11/2017
2008-90Provider Role Related to Investigations of Abuse, Neglect or Exploitation07/22/200811/01/2017
2008-89Client Assignment and Registration System (CARE) Entry of Designated Alternate to Chief Executive Officer (CEO)07/22/200811/01/2017
2008-86Written Notification to an Individual or Legally Authorized Representative (LAR) of the Denial of a Level of Need (LON) Assignment07/15/200811/01/2017
2008-35New HCS and TxHmL Forms 3610 and 3611 for Involuntary Termination of the Consumer Directed Services (CDS) Option03/28/200811/01/2017
2008-20HCS Individual Plan of Care (IPC) Form 3608 and TxHmL IPC Form 858202/13/200811/01/2017
2008-18HCS Transfer Process and Transfer Forms (Replaces IL #07-71)02/06/200811/01/2017
2008-14Change to Forms 8571, 8626, 8627 and 862802/01/200811/01/2017
2008-13Implementation of Consumer-Directed Services (CDS) Reimbursement Rates01/30/200810/11/2017
2008-02Elimination of Paper Forms 3618, 3619 and 3652-A Effective August 1, 2008 / Requirement for Electronic Submission Effective August 1, 200802/05/200811/01/2017
2007-93HCS and TxHmL Rate Increase Effective September 1, 200709/17/200710/11/2017
2007-128Transfer and Billing information related to the Client Assignment and Registration System (CARE) conversion for the implementation of Consumer Directed Services (CDS)12/20/200711/01/2017
2007-127Medicare Prescription Drug Program (Medicare Rx) Related Incurred Medical Expenses for Waiver Consumers with Qualified Income Trusts12/10/200711/01/2017
2007-122HCS Temporary and Permanent Discharge Process and Discharge Forms12/01/201711/01/2017
2007-105Data Entry Training Class for HCS and TxHmL Waiver Program Providers10/19/200711/01/2017
2007-87New Convictions Barring Employment Added to Health and Safety Code Chapter 25009/14/200711/01/2017
2007-80Change in Required Documentation for Level of Need (LON) Increase09/01/200711/01/2017
2007-74Individual Cost Limits for Certain Medicaid Waiver Programs08/20/200711/01/2017
2007-73Billable Adaptive Aids08/20/200711/01/2017
2007-65Training of Program Provider Personnel in the Use of Authorized Restraint Techniques07/06/200711/01/2017
2007-452006 NFPA 101 Life Safety Code for Homes that Serve Four Individuals05/07/200711/01/2017
2007-13Abuse, Neglect, and Exploitation Investigations by Department of Family and Protective Services (DFPS) When the Administrator/Chief Executive Officer is the Alleged Perpetrator06/15/200711/01/2017
2006-37LTC Online Portal (previously referred to as CARE Form System (CFS))06/02/200611/01/2017
2006-29Medicare Rx prescription drug coverage to resume for "dual eligible" individuals03/24/200611/01/2017
2005-41Increase in Travel Reimbursements for Cost Reporting10/10/200510/11/2017
2005-35Restraint and Seclusion Requirements in new Health and Safety Code, Chapter 322, added by Senate bill 325, 79th Legislature01/02/200611/01/2017