3300, Expanded Sample

Revision 20-1; Effective September 1, 2019

During the monitoring review, if the review team identifies significant findings which impact the health and safety or financial standing of the wards, the monitoring team may expand the sample up to 100 percent.

Before expanding the sample, the team leader contacts the Oversight and Community Support unit manager to discuss the findings or issues identified. If the unit manager agrees, a decision is made to expand the sample, including how much to expand the sample. HHSC state office identifies the additional names for the sample using the randomizer for individuals not selected in the initial sample.

The team leader notifies the contractor of the need to expand the sample and provides an estimate of the amount of time required to complete the review. After the expanded sample is selected, the team leader works with the contractor to obtain the needed records and information.