Appendix VII, Administrative Disqualification Hearing (ADH) Case Record Filing Guide

Topmost item(s) are:

• ADH tracking sheet
• MAPPER entry screen printout
• AVAYA printout

Topmost item(s) are:

• Decision cover letter
• Form H4857, Notice of Decision, Administrative Disqualification Hearing
• ADH decision

Use tabs to separate the remaining items:

Correspondence: (most recent on top)

Examples include, but are not limited to:

• Email requesting the ADH
• ADH case summary
• Form H4851-C, Notice of Administrative Disqualification Hearing
• Form H4856, Request for Another Appointment for Administrative Disqualification Hearing
• USPS certified mail receipt
• USPS domestic return receipt
• Respondent’s statement of representation

Note: If any of these documents become exhibits, label and file under Exhibits Admitted instead.

Administrative Review: (for use as needed)

• Respondent’s administrative review request and any accompanying documents

Reopen: (for use as needed)

• Respondent’s reopen request and any accompanying documents

Exhibits Admitted:

• File exhibits in ascending order.
• When items are offered independently, label them as the next logical exhibit number or letter. Example: Exhibits A through E are offered. Then an Office of Inspector General (OIG) representative offers five additional pages which are not included in A through E and are not labeled. These pages should be numbered one to five and labeled as exhibit F.

Exhibits Not Admitted:

• Items determined irrelevant or otherwise inadmissible by the hearings officer
• Items provided to the hearings officer, but not offered by participants
• Duplicates of exhibits already admitted