Revision 14-1; March 31, 2014
Always file the most current material on top of the appropriate section.
| Left Side of Folder |
Right Side of Folder |
|---|
| Topmost item(s) are:
- Fair hearing tracking sheet or Form H4809, Update After Fair Hearing Data Entry Form
|
Topmost item(s) are:
- Decision cover letter
- Fair hearing decision
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Use tabs to separate the remaining items:
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Correspondence: (most recent on top)
Examples include, but are not limited to:
- Emails regarding the fair hearing
- Form H4800, Fair Hearing Request Summary; Form H4803, Notice of Hearing; Form H4804, Request and Authorization for Fair Hearing Record to Remain Open; Form H4806, Request for Another Appointment - Request to Withdraw; and Form H4807, Action Taken on Hearing Decision
- Appellant's statement of representation
- Appellant's postponement request
Note: If any of these documents become exhibits, label and file under Exhibits Admitted instead.
|
Administrative Review: (for use as needed)
Examples include, but are not limited to:
- Appellant's administrative review request and any accompanying documents
- Hearings administrator email
- Email with name of attorney assigned to review
- Emails relating to decision and/or review
- Recording of hearing (tape or CD)
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| Reopen: (for use as needed)
- Appellant’s request to reopen appeal and any accompanying documents
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| Exhibits Not Admitted: (for use as needed)
- Items determined irrelevant or otherwise inadmissible by the hearings officer
- Items provided to the hearings officer, but not offered by participants
- Duplicates of exhibits admitted
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Exhibits Admitted:
- File exhibits in ascending numeric order
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