9900, Reports and Directories for the Licensed Administrator Program

9910 Reports to Management Reporting and Statistics

November 2008

Procedure

Staff submit statistical reports to Management Reporting and Statistics (MRS) each month.

The reports consist of one Excel spreadsheet for licensed child care administrators and one for licensed child-placing agency administrators.

Information for the monthly reports is obtained from the reports generated by the licensed administrator database.

The reports are sent by email to the Reports email box.

 

9920 THECB Annual Report of Exam Results

November 2008

Each year the Texas Higher Education Coordinating Board (THECB) requests data from Licensing regarding exam results for the previous year.

Staff submit the requested data to THECB by the deadline indicated in the THECB request.

Procedure

Licensing provides a report to THECB that indicates the following for each person who has taken an exam during the reporting period:

Only applicants who have taken an exam during the reporting period are included in the report.

 

9930 Licensed Administrator Directories

September 28, 2018

HHSC offers two directories, one for Licensed Child Care Administrators and one for Licensed Child-Placing Agency Administrators.

Procedure

The directories are not connected to the licensed administrator database, so they are updated manually.

At least quarterly, Licensing staff run a query in the licensed administrator database to generate a current list for each directory.

The query omits persons with pending remedial actions, so staff manually add those persons to the directory before sending the new list on to the webmaster for publication.

  1. the applicant’s background check results do not contain criminal history or central registry findings that preclude the person from being present in the operation;
  2. the applicant has the academic and experience requirements for an administrator’s license;
  3. the applicant passes the licensing administrator’s examination;
  4. the applicant pays the application and background check fees; and
  5. the applicant meets any other child care administrator’s license requirements.
    • The licensed administrator obtained 15 hours of training each year of the two-year renewal cycle.
    • The training was designed for professional-level staff. Training designed for direct care staff is not acceptable.
    • The training was directly related to residential child care or business management.
    • The subject of the training was not an organization’s policies and procedures.
    • The licensed administrator participated in the training. Training credit is not given for presenting training to others.
    • Licensing staff contact the administrator and ask him or her to submit additional training documentation.
    • The licensed administrator database generates a letter to the administrator notifying him or her that the renewal is pending, due to insufficient training hours.
    • If the administrator cannot submit documentation verifying that training requirements were met, Licensing staff ask the administrator to confirm in writing that he or she has no other training documentation to submit for the time period.
    • Remedial action is taken. See 9600 Remedial Action on an Administrator’s License.
    • Accept a renewal request postmarked on or before the license’s expiration date.
    • Assess late fees only when the administrator initiates the renewal process after his or her license expires (assess higher late fees when the request is initiated 90 days or more past the expiration date). Do not assess late fees if the administrator initiates a timely renewal and the renewal remains pending after his or her license expires.
    • Assess late fees, even if an administrator did not receive a notice from Licensing about a license’s expiration or impending expiration. Licensed administrators are accountable for renewing on time.
    • Run a background check on each licensed administrator requesting renewal on active status, regardless of whether the administrator is affiliated with a licensed residential child care operation.
    • Do not charge a fee for the additional background check for a licensed administrator who has had a background check under a licensed residential child care operation within the last 48 months.
    • If an administrator has a background check match that violates minimum standards rules and is not subject to a risk evaluation, the Centralized Background Check Unit (CBCU) notifies the administrator about the match by letter and notifies the Licensed Administrator program about the match by email.
      A remedial action of either revocation or refusal to renew is initiated. See 9600 Remedial Action on an Administrator’s License.
    • If an administrator has a background check match that violates minimum standards rules and is subject to a risk evaluation, the type of follow-up depends on whether the administrator is affiliated with a licensed residential child care operation.
      The CBCU notifies the administrator about the match by letter and notifies the Licensed Administrator program about the match by email.
      • If the administrator is not affiliated with a licensed residential child care operation, the administrator’s license is renewed, if the administrator would otherwise be eligible for renewal. No risk evaluation is conducted, unless or until the administrator becomes affiliated with an operation licensed by HHSC’s Residential Child Care Licensing Division (RCCL).
      • If the administrator is affiliated with an operation licensed by RCCL, the operation must submit the request for a risk evaluation to the CBCU. The CBCU notifies the Licensed Administrator program about the results of the risk evaluation. Licensing staff do not renew a license while the risk evaluation is pending. Staff delay renewal until the risk evaluation is complete and approved.
    • is at least 55 years old or has a permanent physical or medical disability;
    • has a valid administrator’s license and has no remedial action or pending remedial action against the license; and
    • is no longer engaged in professional residential child care.
  6. violates a term under Human Resources Code (HRC) Chapter 43 or a Licensing rule;
  7. circumvents or attempts to circumvent the requirements of HRC Chapter 43 or a Licensing rule;
  8. engages in fraud or deceit related to a requirement in HRC Chapter 43 or a Licensing rule;
  9. provides false or misleading information to Licensing during the application or renewal process for an administrator’s license;
  10. makes a statement about a material fact during the application or renewal process that the applicant or licensed administrator knows or should know is false;
    • prohibits the administrator or applicant for an administrator’s license from working at a facility; or
    • is relevant to the duties of a licensed administrator that are specified in rule;
  11. uses drugs or alcohol in a manner that jeopardizes the administrator’s or applicant’s ability to function as an administrator;
  12. performs duties as a licensed administrator in a negligent manner; or
  13. is ineligible to be a controlling person at a child care operation.
  14. The nature of the violation
  15. The severity of the violation
  16. The administrator’s history with Licensing
  17. The administrator’s history with the Licensed Administrator program
    • DFPS finding against the licensed administrator for the abuse, neglect, or exploitation of a child; or
    • the revocation of a license for an operation for which the licensed administrator is responsible.
    • College or university attended
    • Degree earned
    • Date of each exam taken
    • Score earned on each exam