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AAA Communications

Policy Bulletins and Broadcasts

Note: The following documents are in PDF format.

Bulletin Issue Date
20-04 Bulletin 09/25/20
20-03 Bulletin 09/17/20
20-02 Bulletin 05/05/20
20-01 Bulletin 01/28/20
Broadcast Issue Date
HHSC Office of Area Agencies on Aging Broadcast 05/21/21
HHSC Office of Area Agencies on Aging Broadcast 05/17/21
HHSC Office of Area Agencies on Aging Broadcast 04/02/21
HHSC Office of Area Agencies on Aging Broadcast 03/05/21
The AAA Policies and Procedures Manual Has Been Released 02/05/21

Rule Conversion Matrix

Access and Intake AAA Rule Regrouping and Reorganizing conversion matrix — effective 9/1/2008 (MS Word)

State Program Instructions

A program instruction clarifies or provides additional interpretation of a policy that is enforceable by rule or state or federal regulation. Note: The following documents are in PDF format.

State PIs
Series and Name Issue Date Revision Date
AAA – PI 200: Capital Equipment & Controlled Assets 03/24/08 04/07/09
AAA – PI 301: Older Americans Act Focal Point Requirements 01/07/08 12/30/08
AAA – PI 303: HHS Equal Treatment Regulations: Providing Equal Treatment of All HHS Program Participants 01/07/08 12/28/09
AAA – PI 305: Counting Units for Services Where the Unit is One Hour 01/07/08 01/07/09
AAA – PI 308: Allowable Transportation Services for Persons Under 60 01/07/08 12/08/08
AAA – PI 309: Health Promotion Services 01/07/08 10/1/16
AAA – PI 310: Activities of Daily Living / Instrumental Activities of Daily Living NAPIS Mapping Requirements 01/07/08 n/a
AAA – PI 311: Information, Referral, & Assistance: Unit of Service 01/07/08 03/08/10
AAA – PI 312: Data Management Guide 12/11/07 09/23/13
AAA – PI 315: Use of Debit and Gift Cards in a Disaster Situation 04/14/09 05/05/20
AAA – PI 316: Client Documentation Requirements for Services
AAA – PI 316: Client Documentation Requirements for Services Matrix		 10/06/09 10/13/09
AAA – PI 318: Transportation Voucher Service 10/18/11 n/a
AAA – PI 319: Food Bank Product and Title III Meals 09/01/13 09/09/13
AAA – PI 400: Clarification of OAA Title III-E National Family Caregiver Support Program (NFCSP) and AoA/NAPIS Reporting Requirements 01/07/08 n/a
AAA – PI 500: Conflicts of Interest 01/07/08 12/30/08
AAA–PI 501 Quality Assurance (QA) Reviews for Direct Purchase of Service (DPS) Service Providers 9/21/2011 n/a
PI Conversion Matrix: Cross reference table between old and new Program Instruction numbers n/a n/a
Number Configuration: Program Instruction Number Configuration n/a n/a

Technical Assistance Memos

A technical assistance memo contains additional information or best practice that may be useful to the AAAs in carrying out their responsibilities. Note: The following documents are in PDF format.

TA memos
Series and Name Issue Date Revision Date
AAA – TA 200: Identifying & Valuing In-kind 01/07/08 06/29/09
AAA – TA 201: Requests for Reimbursement, Request for Adjustment Journal 01/07/08 09/23/09
TA 06-09: Unit of Health Maintenance 01/07/08 n/a
AAA – TA 301: Poverty Guidelines 01/30/08 02/04/14
AAA – TA 303: Low, Moderate, and High Incomes 09/23/09 10/30/09
AAA – TA 304: Influenza, Precautionary Recommendations for Congregate Sites 09/23/09  
AAA – TA 305: Nutrition Programs Guidelines - Compliance with the Dietary Reference Intakes (DRIs) and Dietary Guidelines for Americans (DGA) Requirements 4/7/11  
AAA – TA 400: Budget, Performance, RfR Process 01/07/08 2/10/11
AAA – TA 401: Corrected Quarterly Performance Report (QPR) 01/07/08 09/23/09
AAA – TA 500: Electronic Help Desk Procedures 01/07/08 11/04/09
AAA – TA 501: Report Submission Procedure 01/07/08 10/27/09
AAA – TA 502: Language Translation Services for Older Individuals with limited English Speaking Ability 01/07/08 n/a
AAA – TA 504: Identify, define, and develop processes and procedures within a AAA 06/22/2009 n/a
AAA – TA 601: Establishment of Private Pay Programs in Coordination with Title III Funded Services 2/22/13 n/a
TA Conversion Matrix: Cross reference table between old and new Technical Assistance numbers n/a n/a
Number Configuration: Technical Assistance Number Configuration n/a n/a