Renew or Make Changes to a NATCEP

Renewal Application

Renewal Application Process Map (PDF)

  • Requirements: A Nurse Aide Training and Competency Evaluation Program (NATCEP) must submit a renewal application every two years and have a successful in-person or virtual review conducted by a NATCEP surveyor. For more information, read Provider Letter 2023-16 – NATCEP Survey Process (PDF). The renewal process is similar to the initial application process.
     
  • Submit application through TULIP: Log in to TULIP to create an applicant registration and complete a Renewal Application. Only the Security Authority can submit the Renewal Application.
    • Complete the following:
      • Information tab:
        • Step 1: Address information.
        • Step 2: Classroom location, program questions and physical address.
        • Step 3: Administrative authority, program director and program director questions.
        • Step 4: Clinical Site(s).
        • Step 5: Program instructor.
        • Step 6: In-service education, as applicable.
      • Documents tab: Upload program director resume, program instructor(s) resume, and clinical agreement letter for each facility listed.
    • HHSC staff review the application. If they find deficiencies, they will place the application in Response Required status so the applicant can make corrections.
       
  • Approval letter: Once NATCEP renewal requirements are met, HHSC staff will send the approval letter to the email address provided on the application. The NATCEP approval period is two years. 

Change Application

Change Process Map (PDF)

  • Requirements: If a NATCEP has had any changes to the most recently approved information provided on the initial, renewal or previous change application(s), they must notify HHSC by submitting a Change Application in TULIP.
     
  • Submit application through TULIP: Log in to TULIP to create an applicant registration and complete a Change Application. Only the Security Authority can submit a Change Application.
    • The application will be prepopulated with current information. The NATCEP only completes steps/fields in the application process that have changed.
      • Documents tab: Upload a resume if there is a change in the program director or program instructor. Upload an agreement letter if there is a change in clinical site.
    • HHSC staff review the application. If they find deficiencies, they will place the application in Response Required status so the applicant can make corrections.
       
  • Approval letter: Once a NATCEP change application is approved, HHSC staff will send the approval letter to the email address provided on the NATCEP’s TULIP account. The Change Application must be approved by HHSC prior to the NATCEP implementing the change(s).