Appendix II, DADS Contract Management

Appendix III, Cost Determination Process

Appendix IV, HIV/AIDS in the Workplace

Appendix V, Mutually Exclusive Services

Appendix VI, Retired Information Letters

Revision 13-1; Effective September 13, 2013

The Department of Aging and Disability Services (DADS) deployed the Home-Delivered Meals (HDM) Provider Manual on Sept. 3, 2013. This manual contains all contract guidelines that were formerly found in Information Letters (ILs).

Content in the provider manual supersedes any previous ILs or similar guidance published by DADS. The ILs that were retired are listed below. DADS recommends that providers remove the ILs from their records to ensure they reference the most current information.

NumberTitleDate
IL 2010-94HDM Rate Setting Procedures for Federal Fiscal Year (FFY) 2011 (replaces IL 09-83)06/25/2010
IL 2010-61FFY 2011 Request for Waiver of Requirement to Deliver Meals Fewer than Five Days a Week (Replaces Information Letter 09-64)05/03/2010
IL 2009-83HDM Rate Setting Procedures for Federal Fiscal Year (FFY) 201006/17/2009
IL 2009-11Notifying Individuals of Rights and Responsibilities and of Procedures for Filing Complaints02/19/2009
IL 2008-142Hurricane Ike Services: FC and HDM Services Available 
to Limited Number of Individuals Temporarily Residing in Shelters, 
Hotels, or Home Settings
10/02/2008
IL 2008-116Request for Waiver of Requirement to Deliver Meals Fewer than Five Days a Week (Replaced by IL 2009-64 and IL 2010-61)08/25/2008
IL 2008-114Home Delivered Meals Rate Setting Procedures for Federal Fiscal Year (FFY) 200908/04/2008
IL 2007-76Home Delivered Meals Rate Setting Procedures for FFY 200808/16/2007
IL 2006-61Administration on Aging Nutrition Services Incentive 
Program Reporting Requirements and Rate Setting Procedures for Federal 
Fiscal Year 2007 (Letter requires Adobe Reader 6 or 7 to access 
attachments)
06/20/2006
IL 2005-18Administration on Aging (AoA) Nutrition Services 
Incentive Program (NSIP) Reporting Requirements and Rate Setting 
Procedures for Federal Fiscal Year 2006 - This letter requires Adobe 
Reader version 6 or newer to view.
07/25/2005
IL 2004-40Home-Delivered Meals Nutritional Risk Assessment and National Aging Program Information Systems (NAPIS) Reporting04/01/2005
IL 2004-27Administration on Aging (AoA) Nutrition Services 
Incentive Program (NSIP) Reporting Requirements and Rate Setting 
Procedures for Federal Fiscal Year 2005
06/11/2004
IL 2004-10Repeal of Chapter 48, Subchapter M, Home-Delivered 
Meals and Subchapter N, Support Documents, and Adoption of Chapter 55, 
Contracting to Provide Home-Delivered Meals, Effective March 1, 2004
03/05/2004
IL 2003-19FY 2004 Reimbursement Rate Ceiling for Home-Delivered Meals (HDM)08/28/2003
IL 2003-06USDA Cash-In-Lieu Reporting Requirements and Rate Setting (FY 2004)06/13/2003
IL 2002-40New Home Delivered Meals Rules12/31/2002
IL 2002-17USDA Cash-in-Lieu Reporting Requirements and Uniform Rate Setting Procedures (URSP) for FFY '0307/08/2002
IL 2002-07Change in CIL Reporting Requirements for Home Delivered Meals04/12/2002
IL 2001-19New Billing Code for CBA Meals10/17/2001
IL 2001-06United States Department of Agriculture Cash-in-Lieu of Commodities - Home Delivered Meals Providers07/27/2001
IL 2000-20Payment Rate Methodology for Home Delivered Meals08/31/2000
IL 2000-19United States Department of Agriculture (USDA) Cash-in-Lieu of Commodities Home Delivered Meals08/22/2000
IL 1999-42Cash-in-Lieu of Commodities Reimbursement10/22/1999
IL 1999-15Payment Rate Methodology for Home Delivered Meals08/16/1999
IL 1999-25Uniform Reimbursement Methodology for Home Delivered Meals06/30/1999
IL 1999-02Cash-in-Lieu (CIL) of Commodities Reimbursement Rate for Fiscal Year 199902/17/1999
IL 1999-01TDHS Policy Cash-in-Lieu of Commodities Home Delivered Meals Providers02/17/1999

If there are questions about the revised HDM provider manual or any of the ILs that were retired, send an email to PDO@dads.state.tx.us.

Appendix VII, List of Excluded Individuals Entities (LEIE)