Revision 14-1; March 31, 2014
Always file the most current material on top of the appropriate section.
| Left Side of Folder | Right Side of Folder |
|---|
Topmost item(s) are: - Fair hearing tracking sheet or Form H4809, Update After Fair Hearing Data Entry Form
| Topmost item(s) are: - Decision cover letter
- Fair hearing decision
|
Use tabs to separate the remaining items:
| Correspondence (most recent on top) | Administrative Review (for use as needed) |
|---|
Examples include, but are not limited to: - Emails regarding the fair hearing
- Form H4800, Fair Hearing Request Summary; Form H4803, Notice of Hearing; Form H4804, Request and Authorization for Fair Hearing Record to Remain Open; Form H4806, Request for Another Appointment - Request to Withdraw; and Form H4807, Action Taken on Hearing Decision
- Appellant's statement of representation
- Appellant's postponement request
Note: If any of these documents become exhibits, label and file under Exhibits Admitted instead. | Examples include, but are not limited to: - Appellant's administrative review request and any accompanying documents
- Hearings administrator email
- Email with name of attorney assigned to review
- Emails relating to decision and/or review
- Recording of hearing (tape or CD)
Reopen: (for use as needed) - Appellant’s request to reopen appeal and any accompanying documents
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| Exhibits Not Admitted: (for use as needed) | Exhibits Admitted: |
|---|
- Items determined irrelevant or otherwise inadmissible by the hearings officer
- Items provided to the hearings officer, but not offered by participants
- Duplicates of exhibits admitted
| - File exhibits in ascending numeric order
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