21-3, Updates to Sections 1000, 3000, 4000, 6000, 10000, Appendices 1000-1, 1000-2 and Definitions of Terms

21-3, Updates to Sections 1000, 3000, 4000, 6000, 10000, Appendices 1000-1, 1000-2 and Definitions of Terms acarreras Mon, 05/10/2021 - 14:00
Body

Revision 21-3; Effective May 2021

 

The following changes(s) were made:

Revised Title Change
All Sections   Updates language from “Licensing” to “CCR” and “Child Care Regulation,” as appropriate.
1310 Content and Organization of Child Care Regulation Records Adds digital files to the content of operation files and updates CCR Digital SharePoint site to CCR Digital “Storage” SharePoint site. Removes “non-abuse or neglect” from investigations.
1400 State-Issued Equipment, Photographs, Video, Audio and Digital Files Removes language related to scanned information and digital files to elements of CCR documentation and adds overview language.
1410 Use of State-Issued Equipment Reorganizes the language of the section.
1420 Using Photographs and Video as a Regulatory Tool Provides directive for use of photographs and video as a regulatory tool and removes references to scanned documents.
1427 Using Scanned Documents and Other Digital Files as a Regulatory Tool Adds a section to provide directive for use of scanned documents and other digital files as a regulatory tool.
1430 Documenting and Storing Photographs, Video, Audio, Scanned Documents and Other Digital Files Changes language from scanned “information” to scanned “documents” and adds other digital files.
1431 Documenting Photographs, Video, Audio, Scanned Documents and Other Digital Files Changes language from scanned “information” to scanned “documents,” adds “other digital files” and updates directions for documenting the information.
1432 Storage of Photographs, Video, Audio, Scanned Documents and Other Digital Files Changes language from scanned “information” to scanned “documents,” adds other digital files and updates directions for storing the information on SharePoint.
3222 How to Determine Whether the Applicant Is Eligible to Apply Adds language about a global person search for residential child care applicants.
3223.1 If the Application is Incomplete or Contains Errors Specifies options for communicating with day care applicants and residential child care applicants.
3223.11 Providing Technical Assistance When an Application is Incomplete or Contains Errors Changes the title and content related to providing technical assistance each time an application is returned.
3324 Identifying, Documenting and Assessing Information from Prior Operation Numbers (RCCR Only) Adds a section with procedures for residential child care applicants that plan to contract with DFPS or a Single Source Continuum Contractor (SSCC) with prior compliance history.
3324.1 Documenting Prior Operation Numbers (RCCR Only) Adds a section for documenting prior operation numbers specific to residential child care applicants.
3324.2 Assessing the Five-Year Compliance History of the Applicant and Prior Operation Numbers (RCCR Only) Adds a section about accessing compliance history specific to residential child care applicants.
3324.3 Additional Requirements if the Applicant or a Prior Operation Number Has a History of Heightened Monitoring (RCCR Only) Adds a section with policy and the procedure for a residential child care applicant who has a history of heightened monitoring.
3424 Applying Additional Types of Conditions or Restrictions Adds a reference to Section 3224, Identifying, Documenting and Assessing Information from Prior Operations Numbers (RCCR Only).
3424.5 Conditions for Applicants with a History of Heightened Monitoring (RCCR Only) Adds a section with conditions for residential child care applicants with a history of heightened monitoring.
3424.6 Temporary Conditions Moves information previously in Section 3424.5.
3531 Time Frame for Issuing a Full License Adds exemption for residential child care operations with condition(s) on initial license.
4133 Operations that are Not Regularly Inspected Updates language for a listed family home, small employer based child care and temporary shelter program investigations.
4143 Conducting an Extended Compliance History Review (RCCR Only) Adds the requirement for including review of current and prior operation numbers when completing an extended compliance history review for residential child care operations.
4143.2 Documenting an Extended Compliance History Review Adds the requirement for including review of current and prior operation numbers when documenting an extended compliance history review for residential child care operations.
4158.1 Avoiding Duplication of Child Day Care Inspections by State Agencies and Political Subdivisions Updates minimum standard references in Chapters 744, 746 and 747 relating to nutrition.
6231.11 Reports Received for Listed Family Homes Caring for Related Children Only Changes section title and updates language to clarify CCR investigates reports involving listed family homes caring for related children only for certain allegations.
6231.2 Intake Reports to Be Investigated by DFPS as Abuse, Neglect or Exploitation Adds the requirement that an HHS CCR supervisor or designee refers a report to DFPS when an intake report contains an allegation that a caregiver is sleeping under certain requirements at certain residential child care operations.
6231.3 Intake Reports Identified by the Unregulated Operations Unit Moves information to the correct location in policy.
6421.11 Exceptions to Meeting the Time Frame for Face-to-Face Contacts with Victims During Priority 1 and Priority 2 Investigations of Residential Child Care Operations Renumbers the section and updates the references to Sections 6723.12 and 6723.1.
6421.12 Exceptions to Completing Face-to-Face Contacts with Victims During Priority 1 and Priority 2 Investigations of Residential Child Care Operations Renumbers the section and updates the reference to Section 6723.1.
6723.2 Documenting Contacts with Victims in Residential Child Care Investigations Updates references for Sections 6421.11 and 6421.12.
6930 Risk Assessments for DFPS Investigations Adds the requirement for residential child care operations to include reviewing compliance history for the current operation and from all prior operation numbers.
10100 Why CCR Conducts Background Checks Updates CCR language and corrects the reference to 42 U.S.C. §9857.
10111 Overview of CCR Staff Responsibilities Related to Background Checks Updates the responsibilities table to incorporate Central Registry recheck. Updates language for CBCU staff sustaining perpetrators in IMPACT and CLASS.
10130 Updates to Background Check Results Adds a section to provide information about receiving updates to background check results.
10130.1 Updates Received from Central Registry Recheck Adds subsection to provide information about receiving updates from the Central Registry recheck.
10130.2 Updates Received from Criminal History Rap Back Adds a subsection to provide information about receiving updates to criminal history results.
10130.3 Changing Provisional Conditions Adds a subsection to provide directions for CBCU staff to change provisional conditions for certain roles.
10211 Processing Central Registry Recheck Results Adds a section to provide directions for processing Central Registry recheck results.
10225 Ensuring Complete Central Registry Results Adds a section to the Central Registry section providing directions for ensuring all Central Registry results are included in active background check results.
10230 Acting on a Central Registry Background Check Match Adds a directive for reconsidering an existing risk evaluation decision when new and updated Central Registry background check results are received.
10260 Temporary Risk Evaluation for a Central Registry Match Adds a reference to Section 10441 when offering a temporary risk evaluation for a Central Registry match.
10292 Evaluating Results from Out-of-State Abuse and Neglect History Searches Adds directions for CBCU staff when processing out-of-state abuse or neglect results, including hyperlinks to policy sections.
10310 Types of Criminal History Background Checks Required Corrects the list formatting in the table.
10330.1 Ensuring Complete Criminal History Results Adds a subsection to the criminal history section to provide directions for ensuring all criminal history results are included in active background check results.
10331 Acting on New and Updated Criminal History Results Updates language in the criminal history section relating to a background check subject’s eligibility and the reconsideration of an existing risk evaluation decision. Updates language for the CCR Legal Division attorney.
10380.2 Out-of-State Sex Offender Registry Results Corrects the paragraph and list structure.
10400 Risk Evaluation Corrects a list in the section.
10440 When a Risk Evaluation Expires Updates language in the risk evaluation section relating to the background check subject and decisions regarding existing risk evaluations.
10441 Risk Evaluation Reconsideration for New or Updated Background Check Results Adds a subsection to the risk evaluation section relating to reconsidering a risk evaluation for new and updated background check results.
10441.1 Reconsideration of Risk Evaluation Due to New or Updated Criminal History Results Adds a subsection to the risk evaluation section relating to reconsidering a risk evaluation when new or updated criminal results are received.
10441.2 Reconsideration of Risk Evaluation Due to New or Updated Criminal History Results Adds a subsection to the risk evaluation section relating to reconsidering a risk evaluation when new or updated Central Registry results are received.
Appendix 1000-1 Organizing Child Care Regulation Records Changes the appendix number and adds information about applications for child day care and residential child care applications.
Appendix 1000-2 Security Roles and Functions in CLASS Changes the appendix number.
Definitions of Terms Definitions of Terms Adds new definitions for heightened monitoring and Single Source Continuum Contractor.