Revisions

24-1, Updates to Sections 1000, 2000, 3000, 4000, 5000, 8000, 9000, 10000 and Definitions of Terms

Revision 24-1; Effective Feb. 20, 2024

The following changes(s) were made:

Revised	Title	Change
All Sections		Updates Licensing to CCR.
1420	Using Photographs and Video as a Regulatory Tool	Updates reference.
2280	State-Operated Facilities Exempt from Licensure	Updates reference.
3424.1	Results of Background Checks	Updates reference.
3520	Renewing an Initial License	Specifies that an operation may only be in initial license status for a maximum of one year. Clarifies language and updates a reference.
3521	Required Approvals Before Renewing an Initial License	Changes title to Consultation Before Renewing an Initial License. Clarifies the time frame for an inspector to consult with the supervisor before renewing an initial license or recommending denial.
3531	Time Frame for Issuing a Full License	Updates reference.
3531.1	Criteria for Issuing a Full License When an Operation Has an Initial License	Updates reference.
3531.2	Required Approvals Before Issuing a Full License When an Operation has a Renewed Initial License	Clarifies the time frame for the inspector to consult with the supervisor to determine whether to issue full or recommend denial.
3924	Processing the Permit Renewal Application	Updates reference.
4123	Follow-Up Inspections	Updates reference.
4130	Minimum Requirements for Monitoring Inspections	Updates reference.
4143	Conducting an Extended Compliance History Review (RCCR Only)	Updates language for conducting an Extended Compliance History Review.
4143.2	Documenting an Extended Compliance History Review	Updates language for documenting an Extended Compliance History Review.
4143.21	Supervisor Oversight of Extended Compliance History Review Documentation	Adds new section. Clarifies how supervisors provide oversight of Extended Compliance History Reviews.
4143.22	Documenting Supervisory Approval of an Extended Compliance History Review for an Inspection of a Foster Home	Adds new section. Clarifies how supervisors document approval of certain Extended Compliance History Reviews.
4152.1	Reviewing Restrictions, Conditions, Waivers, and Variances	Updates reference.
4152.2	When an Operation Repeatedly Fails to Meet Restrictions or Conditions	Updates reference.
4152.3	Discussing Waivers and Variances	Updates reference.
4161.2	Documenting Inspection Results on CLASS Form 2936	Updates reference.
4170	Conducting the Exit Conference	Updates reference.
4171	Discussing the Results of the Inspection	Updates reference.
4173	Posting the Day Care Inspection Form or Assessment Form	Updates reference.
4320	Following Up with an Inspection	Updates reference.
4330	Following Up Without an Inspection	Corrects reference.
4450	Agency Home Closures	Updates title to Foster Family Home Closure Recommendations. Updates language.
4451	Assessing an Agency Home for Closure	Updates title to Foster Family Home Closure Recommendations. Updates language.
4451.1	Agency Home Compliance History Considerations	Updates title to Foster Family Home Compliance History Considerations. Updates language.
4452	Recommending an Agency Home for Closure	Updates title to Recommending a Foster Family Home for Closure and Documenting the Closure Recommendation in CLASS. Updates language.
4453	Closure of Agency Home Meeting	Deletes section. Incorporates information in 4452.
4454	Notifying a CPA of an Agency Home Closure	Renumbers section 4454 to 4453. Updates title to Notifying a CPA of an Approved Closure Recommendation and Documenting the CPA’s Response in CLASS. Updates language.
4454	Inspecting a CPA after Sending Notification of an Approved Closure Recommendation	Adds section.
4453.1	Documenting the Relinquishment Reason in CLASS	Adds section.
4511	Options on the Enforcement Recommendation Page in CLASS	Updates reference.
5100	Waivers and Variances	Updates section based on updates to TAC Title 26, Chapter 745, Subchapter J, effective October 2023. Removes repeated information.
5110	Submitting a Waiver or Variance Request	Updates title to Receiving a Waiver or Variance Request. Changes the focus to CCR expectations when a request is received.
5120	Decision Guidelines for Granting Waivers or Variances	Updates title to Decision Guidelines for Recommending to Grant or Deny a Waiver or Variance. Updates guidelines. Adds considerations for foster homes to align with new Chapter 745 rules.
5121	Waiver or Variance Request for a Minimum Standard with Requirements in Federal or State Law	Add a new section with information from Section 5120. Clarifies CCR cannot waive or vary a standard that is in state or federal law except for HRC Section 42.042(e-5).
5130	Establishing and Monitoring Conditions for the Waiver or Variance	Updates title to Conditions and Time Frames for the Waiver or Variance. Clarifies the CCR inspector enters the conditions and time frames for approved waivers and variances.
5131	Establishing Conditions	Updates title to Establishing Conditions for a Granted Waiver or Variance. Clarifies details the inspector includes in the conditions.
5132	Evaluating Conditions	Updates title to Waiver and Variance Expiration Time Frame. Clarifies what the inspector considers when setting time frames for a waiver or variance.
5140	Processing a Waiver or Variance Request	Updates title to Time Frames for Processing a Waiver or Variance Request. Adds a chart outlining the timeframes for processing requests.
5141	Recommending and Documenting the Waiver or Variance Decision	Updates title to Documenting the Waiver or Variance Decision in CLASS.
5141.1	Entering the Request in CLASS	Adds procedure for staff if operation submits a waiver or variance request online.
5141.2	Recommending and Documenting an Approval	Updates title to Recommending, Documenting, and Granting a Waiver or Variance. Clarifies the inspector enters the recommendation in CLASS to grant a request.
5141.3	Recommending and Documenting a Denial	Updates title to Recommending and Documenting Denial of a Waiver or Variance. Clarifies the inspector enters the recommendation in CLASS to deny a request.
5141.4	Supervisor's Review of the Waiver or Variance Request	Clarifies the supervisor considers the same factors as the inspector when recommending granting a request.
5141.5	Duplicate Requests	Updates title to Denying a Duplicate Waiver or Variance Request.
5142	Notifying Provider of Waiver or Variance Decision	Updates title to Notifying the Operation of Waiver or Variance Decision. Adds more detailed information on what the inspector does when notifying operation of a decision.
5143	Updating Administrative Review	Clarifies the inspector is responsible for updating CLASS.
5144	Documenting Outcomes for Waivers and Variances	Deletes section. Moves and updates content in new section 5190.
5150	Renewing a Waiver or Variance	Updates title to When an Operation Disagrees with Conditions or the Expiration Date on the Waiver or Variance. Moves content to section 5170. Adds new policy outlining an operation may contact the CCR supervisor or request an administrative review if the operation disagrees with the conditions, or the expiration date of a granted waiver or variance.
5151	Operation Contacts the Supervisor to Address Concerns with Conditions or Expiration Date on the Waiver or Variance	Adds new section. Includes procedures for CCR when an operation contacts the supervisor about concerns with conditions or expiration date of a waiver or variance.
5160	Review of Conditions or Denied/Revoked Request for a Waiver or Variance	Updates title to Evaluating the Conditions of a Waiver or Variance. Content focuses on evaluating waiver and variance conditions during inspections and outside of inspections.
5170	Rescinding or Amending a Waiver or Variance	Updates title to Renewing a Waiver or Variance. Incorporates information from Section 5150. Adds a time frame for an operation to submit request at least 35 days before expiration date of current waiver or variance.
5180	Revoking a Waiver or Variance	Adds new section. Moves and updates content from section 5170. Clarifies when CCR may revoke a waiver or variance. Adds note that rule uses term revoke and CLASS uses rescind.
5181	Amending Conditions of a Waiver or Variance	Adds new section. Incorporates information from 5170. Clarifies reasons CCR may amend conditions.
5190	Documenting Outcomes for Waiver or Variance	Adds new section. Includes information from 5144. Specifies the inspector responsible for documenting outline. Adds procedure if the operation requests to renew the waiver or variance.
5600	Administrative Reviews	Updates language throughout section to reflect Regulatory Enforcement is responsible for administrative reviews of CCR decisions and actions.
5610	The Right to an Administrative Review	Updates title to When an Individual or Operation May Request an Administrative Review. Updates language.
5611	When an Operation is Entitled to an Administrative Review	Updates title to Explaining the Right to an Administrative Review. Moves content from 5613. Updates language.
5612	When an Individual is Entitled to an Administrative Review	Updates title to Waiving the Right to an Administrative Review. Moves content from 5614. Updates language.
5613	Explaining the Right to an Administrative Review	Updates title to Updating the Administrative Review Status of a CCR Decision or Action in CLASS. Clarifies when CCR, Child Care Enforcement, or Credentialing and Registry Enforcement update CLASS.
5614	Waiving the Right to an Administrative Review	Updates title to Receiving a Request for an Administrative Review. Moves content from 5616 and updates language.
5615	Roles for Conducting an Administrative Review	Updates title to When a CCR, CCE, or CARE Decision or Action Takes Effect. Adds new content about when the regulatory decision takes effect once an administrative review is waived or once CCE or CARE upholds, amends, or overturns the decision.
5616	Receiving a Request for an Administrative Review	Deletes section. Moves content to 5614.
5616.1	Determining Whether a Request for an Administrative Review Meets the Due Date	Deletes section.
5616.11	When the Request for an Administrative Review Meets the Due Date	Deletes section.
5616.12	When the Request for an Administrative Review Does Not Meet the Due Date	Deletes section.
5616.2	Determining Whether a Request for an Administrative Review is Complete	Deletes section.
5616.21	When a Request for an Administrative Review is Complete	Deletes section.
5616.22	When a Request for an Administrative Review is Incomplete	Deletes section.
5616.3	Determining Whether the Information Missing From a Request for an Administrative Review is Received by the Due Date	Deletes section.
5616.31	When the Information Missing From a Request for an Administrative Review is Received by the Due Date	Deletes section.
5616.32	When the Information Missing From a Request for an Administrative Review is Not Received by the Due Date	Deletes section.
5617	Initiating Contact with the Requestor of an Administrative Review	Deletes section.
5617.1	Scheduling an Administrative Review Conference	Deletes section.
5617.2	Documenting the Initial Contact with the Requestor in CLASS	Deletes section.
5618	Conducting an Administrative Review Conference	Deletes section.
5618.1	If the Requester Waives the Right to the Administrative Review Conference	Deletes section.
5619	Determining the Outcome of an Administrative Review	Deletes section.
5619.1	Overturning Citations for Abuse, Neglect or Exploitation	Deletes section.
5619.2	Documenting the Outcome of an Administrative Review in CLASS	Deletes section.
5619.3	Amending an Action or Decision as the Result of an Administrative Review	Deletes section.
5620	Notifying a Requestor About the Outcome of an Administrative Review	Deletes section.
5620.1	Notifying an Operation of the Outcome of the Administrative Review	Deletes section.
5620.2	Notifying an Individual of the Outcome of the Administrative Review	Deletes section.
5621	Notifying DFPS of an Overturned Citation for Abuse, Neglect or Exploitation	Deletes section.
6710	Documentation in CLASS	Updates references.
6820	Actions to Take Following the Investigation of a Regulated Operation	Updates reference.
6940.13	When to Cite the Operation for an Interim Investigation Violation	Updates references.
6971	Reviewing a Citation for Abuse, Neglect or Exploitation When a DFPS Finding is Overturned	Updates reference.
7100	Overview of Voluntary Actions and Enforcement Actions	Updates language.
7110	Circumstances That May Call for Enforcement Action	Updates language.
7120	Notifying an Operation When Licensing Takes Enforcement Action	Deletes section.
7200	Reserved for Future Use	Updates section title to Overview of CCR and Regulatory Enforcement Staff Responsibilities Related to Non-Voluntary Enforcement Actions. Adds language.
7210	Reserved for Future Use	Updates section title to Referring Enforcement Decisions to Child Care Enforcement or Credentialing and Registry Enforcement. Adds language.
7300	Voluntary Enforcement Action	Updates title to Plan of Action. Incorporates information from 7350.
7310	Reserved for Future Use	Deletes section.
7316.5	Documenting the End to a Plan of Action in CLASS	Adds section.
7320	Reserved for Future Use	Deletes section.
7330	Reserved for Future Use	Deletes section.
7331	Reserved for Future Use	Deletes section.
7332	Reserved for Future Use	Deletes section.
7333	Reserved for Future Use	Deletes section.
7334	Reserved for Future Use	Deletes section.
7340	Reserved for Future Use	Deletes section.
7341	Reserved for Future Use	Deletes section.
7342	Reserved for Future Use	Deletes section.
7343	Reserved for Future Use	Deletes section.
7344	Reserved for Future Use	Deletes section.
7350	Plan of Action	Renumbers section to 7300.
7351	Criteria for Recommending a Plan of Action	Renumbers section to 7310. Updates language.
7352	Staffing and Initiating a Plan of Action	Renumbers section to 7311. Updates language.
7352.1	If the Operation Agrees to Participate in a Plan of Action	Renumbers section to 7311.1. Updates language.
7352.2	If the Operation Does Not Agree to Participate in a Plan of Action	Renumbers section to 7311.2 and updates language.
7353	Meeting with an Operation to Review a Plan of Action	Renumbers section to 7312. Updates language.
7353.1	When Licensing and Operation Agree on a Proposed Plan of Action	Renumbers section to 7312.1. Updates language.
7353.2	When Licensing and Operation Cannot Agree on a Proposed Plan of Action	Renumbers section to 7312.2. Updates language.
7354	Documenting the Plan of Action in CLASS	Renumbers section to 7313 and updates language.
7355	Starting a Plan of Action	Renumbers section to 7314 and updates language.
7356	Inspecting an Operation During a Plan of Action	Renumbers section to 7315 and updates language.
7357	Ending a Plan of Action	Renumbers section to 7316.
7357.1	Staffing Before a Plan of Action Ends	Renumbers section to 7316.1 and updates language.
7357.2	Plan of Action Time Frames and Ending a Plan of Action Early	Renumbers section to 7316.2 and updates language.
7357.3	Ending a Plan of Action When Compliance Has Been Established and Maintained	Renumbers section to 7316.3 and updates language.
7357.4	Modifying or Ending a Plan of Action When Compliance Has Not Been Established	Renumbers section to 7316.4 and updates language.
7400	Corrective Action	Updates title to Probation and updates language.
7410	Criteria for Imposing Corrective Action	Deletes title.
7411	Criteria for Imposing Evaluation	Deletes section.
7412	Criteria for Imposing Probation	Renumbers section to 7410. Updates language.
7420	Staffing a Corrective Action	Updates title to Submitting the Referral for Enforcement Action to Child Care Enforcement. Updates language.
7421	Documenting the Corrective Action and Creating the Corrective Action Letter in CLASS	Deletes section.
7421.1	Considering the Conditions for a Corrective Action	Deletes section.
7421.2	Documenting Supervisory Approval of a Corrective Action	Deletes section.
7421.3	Creating the Corrective Action Letter	Deletes section.
7422	Meeting with an Operation About a Corrective Action	Renumbers section to 7431. Updates title to Meeting with an Operation About Probation. Updates language.
7422.1	Required Participants When Meeting with an Operation About a Corrective Action	Renumbers section to 7432, updates title to Reviewing Probation Conditions. Updates language.
7422.2	Topics Covered When Meeting with an Operation About a Corrective Action	Deletes section.
7422.3	Finalizing the Corrective Action Letter	Deletes section.
7422.4	Documenting the Corrective Action Plan Meeting	Deletes section.
7423	Requesting or Waiving the Right to an Administrative Review of a Corrective Action	Renumbers section to 7433. Updates title to Requesting or Waiving the Right to an Administrative Review of Probation and updates language.
7424	Starting a Corrective Action	Renumbers section to 7440, updates title to Starting Probation and updates language.
7425	Inspecting an Operation During a Corrective Action	Renumbers section to 7441, updates title to Inspecting an Operation During Probation. Updates language.
7426	Conducting Surveillance During Corrective Action	Renumbers section to 7442. Updates language.
7427	Staffings During Corrective Action	Renumbers section to 7443 updates title to Consultations During Probation. Updates language.
7428	Ending Corrective Action	Renumbers section to 7450. Updates title to Ending Probation. Updates language.
7428.1	Ending a Corrective Action When Compliance Has Been Established	Renumbers section to 7450.1. Updates title to Ending Probation When Compliance Has Been Established and updates language.
7428.2	Modifying or Ending a Corrective Action When Compliance Has Not Been Established	Renumbers section to 7450.2. Updates title to Ending Probation When Compliance Has Not Been Established and updates language.
7428.3	Following Up After Ending a Corrective Action	Renumbers section to 7460. Updates title to Following Up After Ending Probation and updates language.
7430	Decision to Impose Probation	Adds section.
7430.1	When CCE Requests Additional Information from CCR After the Referral for Enforcement Action is Submitted (Probation)	Adds section.
7520	Assessing the Need for an Administrative Penalty	Updates reference.
7600	Adverse Actions	Updates language.
7610	Defining Adverse Action	Updates language.
7620	Criteria for Taking Adverse Action	Updates language.
7621	Criteria for Imposing a Denial	Updates language.
7622	Criteria for Imposing an Adverse Amendment	Updates language.
7623	Criteria for Imposing an Involuntary Suspension	Updates language.
7624	Criteria for Imposing a Revocation	Updates language.
7625	Criteria for Refusing to Renew Permit	Adds section.
7626	Operating Pending Appeal of Adverse Action	Adds section. Incorporates information from 7600.
7630	Taking Adverse Action	Updates language.
7631	Notice of Intent to Deny, Revoke, or Suspend	Updates title to Notice of Intent to Deny, Refuse to Renew, Revoke, or Suspend. Updates language.
7631.1	When Immediate Intervention Is Warranted at an Operation	Updates language.
7631.2	Creating the Notification of Intent Letter	Deletes section.
7631.21	Requirements if the Action Taken is Denial	Deletes section.
7631.22	Requirements When the Operation Has Been on Corrective Action or Suspension	Deletes section.
7631.23	Requirements if the Action Taken is Revocation or Suspension and There is Risk to the Health or Safety of Children	Renumbers section to 7631.2. Updates title to Requirements if the Action Taken is Refusal to Renew or Revocation and There is Risk to the Health or Safety of Children. Updates language.
7631.24	Notifying an Operation About the Requirements For Informing the Public About an Adverse Action	Deletes section.
7631.25	Notifying an Operation About the Right to Request an Administrative Review	Deletes section.
7631.26	Notifying an Operation About the Restrictions on Reapplying for a Permit	Deletes section.
7631.27	Notifying an Operation About Restrictions on Controlling Persons	Deletes section.
7631.3	Following Up on Notification Requirements for Informing the Public About an Adverse Action	Adds section. Incorporates information from 7634.24.
7631.3	Authorizing and Delivering the Intent to Impose Adverse Action Letter	Renumbers section to 7631.4. Updates language.
7631.31	When the Operation is Required to Close Immediately	Renumbers section to 7631.41. Updates language.
7631.4	Follow-Up After Delivery of Notice of Intent to Take Adverse Action When Operation Required to Close Immediately	Renumbers section to 7631.5. Updates language.
7632	Administrative Review for Adverse Action	Updates language.
7632.1	Adverse Action is Overturned at an Administrative Review	Updates title to When an Adverse Action is Overturned at an Administrative Review and updates language.
7632.2	Adverse Action is Upheld at an Administrative Review or No Administrative Review is Requested	Updates language.
7633	Notice of Decision to Deny, Revoke, or Suspend an Application or Permit	Updates language.
7633.1	Creating the Decision to Impose Adverse Action Letter	Deletes section.
7633.11	Enclosures Included with the Decision to Impose Adverse Action Letter	Deletes section.
7633.12	Requirements if There is Immediate Risk to Children	Renumbers section to 7633.1. Updates language.
7633.13	Right to Appeal	Deletes section.
7633.14	Notifying an Applicant Who is Denied or Revoked About the Restrictions on Reapplying	Deletes section.
7633.15	Notifying an Operation About a Controlling Person's Right to Request a Hearing	Deletes section.
7633.16	Failure to Close the Operation	Deletes section.
7633.17	Posting Requirements	Deletes section.
7633.2	Notifying HHSC Staff and Other State Agencies	Updates language.
7633.3	Updating the Operation's Status in CLASS	Updates language.
7634	Inspecting During the Suspension, Revocation, or Denial Process	Updates title to Inspecting During the Suspension, Refusal to Renew, Revocation, or Denial Process. Updates language.
7635	Sending an Operation Final Notice of Suspension, Revocation, or Denial	Updates title to Sending an Operation Final Notice of Suspension, Refusal to Renew, Revocation, or Denial. Updates language.
7635.1	Statements Required in the Notice of Final Adverse Action (CLASS Form 2895)	Deletes section.
7635.2	Additional Actions Taken by Licensing Staff When Adverse Action Is Final	Renumbers section to 7635.1, updates title Additional Actions Taken by CCR When Adverse Action is Final. Updates language.
7636	Follow-Up to Final Notice of Suspension, Revocation or Denial	Updates language.
7700	Legal Actions When an Operation Disagrees with the Actions of an Inspector	Updates language.
7730	Due Process Hearings	Updates language.
7732	When an Administrative Law Judge Issues a Final Decision on an Appeal	Updates reference.
8210	Confidential Information Not for Release to the Public	Updates reference.
9700	Remedial Action on an Administrator’s License	Updates reference.
10100	Why CCR Conducts Background Checks	Adds language for background check subjects who are minors.
10111	Overview of CCR Staff Responsibilities Related to Background Checks	Updates CBCU staff responsibilities.
10200	Central Registry and Out-of-State Abuse and Neglect Background Checks	Updates references.
10210	Reviewing Results from a Central Registry Search	Adds time frame, documentation expectations. Adds reference to CBCU Resource Guide.
10211	Processing Central Registry Recheck Results	Clarifies language and adds time frame expectation.
10220	Determining if Additional Action is Needed for Central Registry Matches	Adds reference to CBCU Resource Guide.
10222.2	Acting on Due Process Review	Updates references.
10223	Reviewing Open Investigations and DFPS Alternative Response Cases	Updates allegation types for assessing investigations and DFPS Alternative Response cases.
10224	Tracking Open Investigations and DFPS Alternative Response Cases for Closure	Corrects language. Adds time frame expectations.
10225	Ensuring Complete Central Registry Results	Clarifies processing new RTB findings form DFPS CCI Investigations.
10230	Acting on a Central Registry Background Check Match	Adds time frame expectations.
10231	Assessing the Risk of Central Registry Matches for Determination of Immediate Threat	Clarifies language.
10232	Requests for Determination of Immediate Threat	Updates language for determination that DIT is or is not supported by TAC.
10232.1	Processing an Approved Determination of Immediate Threat	Edits title to Processing a Determination of Immediate Threat. Updates language for DIT is supported by TAC. Corrects and adds Documentation expectations.
10233	Determining Subject’s Presence Does Not Pose Immediate Threat	Updates language for DIT is not supported by TAC. Adds Documentation expectations.
10240	Notifications and Due Process for Designated Perpetrators	Adds section.
10240	Notifying the Alleged or Designated Perpetrator of the Central Registry Background Check Results	Renumbers section to 10241. Edits title to Notifying the Designated Perpetrator of the Central Registry Background Check Results and Offering Due Process. Removes Alleged Perpetrator language. Updates language for designated perpetrator processing. Adds time frame expectations.
10242	Documenting Due Process in CLASS	Adds section with documentation expectations and reference to CBCU Resource Guide.
10250	Due Process Hearing Actions	Edits title to Responses to Due Process Offers. Adds time frame expectations. Updates language. Adds reference to CBCU Resource Guide.
10251	Sustained Findings in DFPS Child Protective Investigations and HHSC Provider Investigations	Updates language. Adds time frame and documentation expectations.
10252	Sustaining a DFPS Child Care Investigation Finding	Updates language.
10290	Out-of-State Abuse and Neglect Background Checks	Clarifies language.
10291	Requesting Out-Of-State Abuse and Neglect History Searches	Clarifies language.
10292	Evaluating Results from Out-of-State Abuse and Neglect History Searches	Adds time frame expectation.
10293	Rejecting Out-of-State Abuse and Neglect Background Check Results	Clarifies language.
10294	Acting on Accepted Out-of-State Abuse and Neglect Results	Clarifies language. Adds time frame, documentation and notifications expectations. Adds reference to CBCU Resource Guide.
10294.1	Background Check Subject Has an Out-of-State Abuse or Neglect Registry Match	Updates language, adds time frame, documentation and notifications expectations. Adds reference to CBCU Resource Guide.
10294.2	Background Check Subject Does Not Have an Out-of-State Abuse or Neglect Registry Match	Clarifies language. Adds time frame, documentation and notifications expectations. Adds reference to CBCU Resource Guide.
10300	Criminal History Background Checks	Corrects hyperlink.
10324	Processing Warrants	Corrects hyperlink.
10370	Out-of-State Criminal History Background Checks	Updates references.
10340.21	Actions for Determination of Immediate Threat for Juvenile Offense	Updates reference.
10430	Making a Risk Evaluation Decision	Updates language.
10450	Risk Evaluation Predictions	Updates references.
10510.3	Eligibility Determinations Which Include Conditions	Updates reference.
10530	Background Check Notifications	Adds reference to CBCU Resource Guide.
10531	Types of Background Check Notifications	Updates language.
Definition of Terms	Definition of Terms	Deletes foster family home (independent) and foster group home (independent). These operation types no longer exist.

23-4, Updates to Sections 1000, 3000, 4000, 5000, 6000, 8000, 10000, Definition of Terms, and Appendix 3000-1

Revision 23-4; Effective Nov. 30, 2023

The following changes(s) were made:

Revised	Title	Change
All Sections		Updates Licensing to CCR
1122	Licensing Statutes	Edits title to Child Care Regulation Statutes and updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules.
1123	Licensing Rules (Texas Administrative Code)	Edits title to Child Care Regulation Rules (Texas Administrative Code) and updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
1123.1	Chapters of Rules in the Texas Administrative Code Applicable to Child Care Licensing	Edits title to Chapters of Rules in the Texas Administrative Code Applicable to Child Care Regulation, adds table formatting, and updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
1310	Content and Organization of Child Care Regulation Records	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
1330	Records Retention	Corrects hyperlinks.
3222	How to Determine Whether the Applicant is Eligible to Apply	Adds refusal to renew as a reason an applicant would be ineligible to apply; clarifies language; and clarifies that there may be multiple partners in a partnership.
3231	When an Applicant Withdraws an Application	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds clarifying language.
3313.5	Processing Controlling Person Submissions (Except Certified Operations)	Edits title to Processing Controlling Person Submissions. Clarifies only applicants for a compliance certificate do not need to submit controlling person information.
4100	Inspecting Child-Care Homes and Operations	Edits title to Inspecting Child Care Operations. Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds clarifying language.
4110	The Authority to Monitor Child Care in Texas	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language for CCR authority based on rule changes to Chapter 745, Subchapter K.
4130	Minimum Requirements for Monitoring Inspections	Corrects reference.
4132	Minimum Requirements for Registered Child Care Homes	Edits title to Minimum Inspection Requirements for Registered Child Care Homes. Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
4133	Operations that are Not Regularly Inspected	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
4150	Conducting Inspections	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
4150.1	Additional Requirements for Investigation Inspections	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and removes language regarding P3 sex offender proximity reports.
4153	Reviewing Records at an Operation or a Central Administrative Location	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
4154.1	Providing Technical Assistance	Adds TAC references and adds language based on rule changes to Chapter 745, Subchapter K.
4159	Handling Resistance or Refusal to Allow Inspection	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
4159.1	Attempted Interference by a Licensed Administrator or Applicant for an Administrator’s License	Adds new section regarding interference by a licensed administrator.
4160	Documenting the Results of an Inspection	Corrects reference.
4161	Completing CLASS Form 2936 Child-Care Facility Inspection	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
4161.2	Documenting Inspection Results on CLASS Form 2936	Corrects reference.
4161.22	Limits to Documenting Names of Children	Corrects reference.
4163	Final Determination of Findings Left Pending During an Inspection	Deletes rules references and changes Licensing to CCR.
4170	Conducting the Exit Conference	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
4173	Posting the Day Care Inspection Form or Assessment Form	Corrects reference.
4221	Documenting an Assessment Using CLASS Form 2939 Child-Care Facility Assessment Form	Corrects reference.
4300	Conducting a Follow-Up with an Operation	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules, and adds language based on rule changes to Chapter 745, Subchapter K.
4321	Documenting a Follow-Up Completed During an Inspection Unrelated to Heightened Monitoring Activities	Updates hyperlink.
4350	Granting an Operation Additional Time to Comply with a Requirement Cited as a Deficiency	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules, and adds language based on rule changes to Chapter 745, Subchapter K.
4421	Monitoring Child-Placing Agencies	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules, adds language based on rule changes to Chapter 745, Subchapter K, and removes outdated documentation requirements.
4430	Random-Sample Monitoring of CPA Foster Homes	Adds TAC reference.
4431	Using Random-Sampling Inspections to Regulate a Child-Placing Agency	Corrects reference.
4511	Options on the Enforcement Recommendation Page in CLASS	Corrects references.
4520	Handling Immediate Danger to Children	Corrects reference.
5143	Updating Administrative Review	Corrects reference.
5520.1	Relocation Due to Damage or Renovation	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter I.
5522	Ending the Temporary Relocation in CLASS	Adds TAC reference and adds language based on rule changes to Chapter 745, Subchapter I.
5530	Voluntary Suspension	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter I.
5531	Assessing and Granting a Request for Voluntary Suspension	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter I.
5532	Documenting the Voluntary Suspension	Adds clarifying language.
5533	Denying the Voluntary Suspension	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
5534	Ending the Voluntary Suspension	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter I.
5540	Voluntary Closure	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules, adds language for sending CLASS Form 2825, and moves the steps for when an operation voluntarily closes to 5541.
5541	Documentation of an Operation That Has Closed	Moves language for sending CLASS Form 2825 to 5540 and adds steps for when an operation is going to voluntarily close.
5542	Voluntary Closure During an Investigation	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds clarifying language.
6100	Overview of Investigations	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules.
6110	Types of Investigations	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
6221.5	Searching and Linking Victim Information (Residential Child Care Only)	Adds new section for searching and linking victim information for RC investigations.
6261	Confidentiality of the Reporter’s Identity	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules.
6271.1	Evaluating the Factual Basis of an Anonymous Intake Report	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules.
6271.2	Processing an Anonymous Intake Report in CLASS	Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and changes Licensing to CCR.
6340	Notifying the Operation of an Investigation	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
6340.1	Methods of Notifying the Operation	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
6340.2	Exceptions to Notifying the Operation	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
6430	Conducting Inspections	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules and adds clarifying language.
6443.4	Obtaining Documents From the Operation	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
6461	Obstruction by the Operation	Edits title to Interference Obstruction by the Operation. Updates Title 40 references to Title 26 to reflect transition of CCR TAC rules and adds language regarding actions CCR may take for interference.
6537.2	Procedures When CCR Determines an Alleged Unregulated Operation is Subject to Regulation	Corrects language.
6630	Notifying the Operation of the Results of an Investigation	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules.
6632	Completing the Investigation Letter or Inspection Form	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules.
6640	Notifying the Reporter of the Results of the Investigation	Adds TAC reference, changes Intake Persons page to Investigation Persons page, and adds language regarding the exception to notifying the reporter.
6641	Time Frames for Notifying the Reporter of Investigation Results	Removes TAC reference.
6710	Documentation in CLASS	Corrects reference.
6731	Searching and Validating Victim Information for New Victims Identified During an Investigation (Residential Child Care Only)	Adds new section for searching and validating victim information for RC investigations.
6911	HHSC Investigator Responsibilities	Edits title to HHSC Investigator Responsibilities Related to a DFPS Investigation. Adds documentation requirements for the allegation statement and risk factors.
6940.13	When to Cite the Operation for an Investigation Violation	Edits title to When to Cite the Operation for an Interim Investigation Violation. Adds clarifying language.
6940.2	Possible Deficiencies Identified at the End of the DFPS Investigation	Adds procedures for the allegation record and deficiency narrative.
6950.1	Documenting the Allegation Record for a DFPS Investigation	Adds new section for documenting the allegation record for a DFPS investigation.
6991	Citing an Operation for Operating Without a Permit	Updated reference.
8210	Confidential Information Not for Release to the Public	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules and adds language based on rule changes to Chapter 745, Subchapter K.
8220	Confidential Information that May Be Released	Updates title to Who Can Receive Confidential Information. Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules, and adds language based on rule changes to Chapter 745, Subchapter K.
9700	Remedial Action on an Administrator’s License	Adds new rule references and adds clarifying language.
9710	Types of Actions on an Administrator’s License	Changes title to Handling Attempts to Interfere by a Licensed Administrator or Applicant for an Administrator’s License. Adds new information regarding interference by a licensed administrator. Moves existing information to 9720.
9720	Choosing a Remedial Action for an Administrator’s License	Changes title to Types of Actions on an Administrator’s License. Incorporates information previously in 9710. Changes language from Licensing to HHSC. Moves existing information to new section 9730.
9730	Choosing a Remedial Action for an Administrator’s License	Adds new section. Incorporates information previously in 9720. Changes language from Licensing to HHSC.
10111	Overview of CCR Staff Responsibilities Related to Background Checks	Updates notifications from CBCU staff to monitoring staff.
10300	Criminal History Background Checks	Corrects hyperlinks
10320	Acting on the Results of a Criminal History Check	Adds time frame expectations and updates language.
10321	Determining Appropriate Actions Based on Criminal History	Corrects hyperlinks.
10322.1	Documenting Results and Making the Background Check Type Eligibility Determination	Updates documentation and notifications expectation, adds reference to CBCU Resource Guide, and corrects hyperlinks.
10323	Processing Court Documents	Adds time frame expectations.
10324	Processing Warrants	Adds section.
10330.1	Ensuring Complete Criminal History Results	Adds reference to CBCU Resource Guide.
10331	Acting on New and Updated Criminal History Results	Corrects hyperlinks.
10331.1	Temporary Risk Evaluation for Criminal History Pending a Final Disposition	Corrects hyperlinks.
10370	Out-of-State Criminal History Background Checks	Updates language.
10371	Requesting Out-of-State Criminal History Searches	Adds time frame expectations and updates hyperlink and language.
10372	Evaluating Results from Out-of-State Criminal History Searches	Adds time frame expectations and updates language.
10373	Rejecting Out-of-State Criminal History Background Check Results	Updates language.
10374	Acting on Accepted Out-of-State Criminal History Results	Updates language.
10374.1	Subject Has Out-of-State Criminal History	Adds time frame, documentation, and notification expectations. Updates hyperlink.
10374.2	Subject Does Not Have Out-of-State Criminal History	Adds time frame and documentation expectations.
10400	Risk Evaluation	Updates language and adds reference to CBCU Resource Guide.
10410	When a Risk Evaluation is Required	Corrects hyperlinks.
10411	Temporary Risk Evaluation	Updates language
10420	Processing Risk Evaluation Requests	Updates language and adds reference to CBCU Resource Guide.
10424	Documenting the Risk Evaluation Request	Updates language.
10425	Determining Which CBCU Staff Issues the Risk Evaluation Decision	Adds section.
10430	Making a Risk Evaluation Decision	Adds notifications language.
10431	Factors to Consider When Making a Risk Evaluation Decision	Updates language.
10432	Time Frame for Making a Risk Evaluation Decision	Adds time frame expectations.
10433	Documenting a Risk Evaluation Decision	Updates language and adds references to CBCU Resource Guide.
10510.41	Determination of Ineligible Due to Noncompliant Background Checks	Updates language.
Appendix 3000-1	Notifying the Operation	Updates Title 40 reference to Title 26 to reflect transition of CCR TAC rules.
Definition of Terms	Definition of Terms	Adds terms for IMPACT legal status.

23-3, Updates to Sections 1000, 3000, 4000, 5000, 6000, 7000, 8000, 10000, 11000, Definition of Terms, Appendix 1000 and Appendix 6000

Revision 23-3; Effective September 22, 2023

The following changes(s) were made:

Revised	Title	Change
All Sections		Updates Licensing to CCR
1200	Application Security for CLASS and IMPACT	Updates language.
1210	Assigning Security Roles in CLASS	Updates language.
1300	Child Care Regulation Records	Updates language and adds background check records.
1310	Content and Organization of Child Care Regulation Records	Adds and updates language for records in the CLASS Document Library.
1311	Records for Investigations	Clarifies language that investigation records are confidential until the investigation closes and adds language for CLASS Document Library.
1321	Assigning, Reassigning, and Transferring Records	Clarifies language and adds language relating to licensed administrator staff.
1330	Records Retention	Changes records retention from DFPS requirements and references to HHSC.
1400	State-Issued Equipment, Photographs, Video, Audio and Digital Files	Adds language and reference(s) for CLASS Document Library.
1420	Using Photographs and Video as a Regulatory Tool	Adds language.
1421	Using Audio as a Regulatory Tool	Clarifies language.
1430	Documenting and Storing Photographs, Video, Audio, Scanned Documents and Other Digital Files	Adds language for CLASS Document Library.
1431	Documenting Photographs, Video, Audio, Scanned Documents and Other Digital Files	Adds section for uploading files to CLASS Document Library and completing added radio buttons.
1432	Storage of Photographs, Video, Audio, Scanned Documents and Other Digital Files in CLASS Document Library	Adds language and reference(s) for CLASS Document Library.
1433	Documenting and Storing Printed Photographs Received from an Outside Source	Deletes section.
1441	Printing Digital Records	Changes title from “Printing Digital Photographs” and updates language.
2322.3	Program Disagrees that it is Not Exempt	Updates policy section link.
3120	Documentation	Adds language for CLASS Document Library.
3220	Reviewing and Accepting the Application for a Permit	Adds language and reference(s) for CLASS Document Library.
3222	How to Determine Whether the Applicant Is Eligible to Apply	Clarifies language and adds language and reference(s) for CLASS Document Library.
3223.1	If the Application is Incomplete or Contains Errors	Clarifies language and adds language and reference(s) for CLASS Document Library.
3223.32	Documenting the Approved GRO Operational Plan for Applicants	Adds language and reference(s) for CLASS Document Library.
3224	Accepting the Application	Adds language and reference(s) for CLASS Document Library.
3811	When and How to Evaluate a Change in an Operation	Adds language and reference(s) for CLASS Document Library.
3924.1	Entering a Paper Permit Renewal Application into CLASS	Adds language and reference(s) for CLASS Document Library.
4150	Conducting Inspections	Updates policy section links.
4159	Handling Resistance or Refusal to Allow Inspection	Updates policy section links.
4160	Documenting the Results of an Inspection	Adds language for completing added radio buttons and reference(s) for CLASS Document Library.
4161.2	Documenting Inspection Results on CLASS Form 2936	Creates a table to simplify text and clarifies documenting inspection results.
4161.21	Documentation of the Findings Evaluated from the Inspection	Clarifies language.
4161.22	Limits to Documenting Names of Children	Clarifies language.
4161.23	Limits to Documenting Names of Persons in CLASS	Clarifies language.
4161.24	Technical Assistance for Violations Recommended for An Administrative Review	Updates section title from “Technical Assistance for High Risk Violations” and clarifies the technical assistance inspectors provide when citing a deficiency that requires the immediate enforcement of an administrative penalty.
4165	Completing a Supplemental Inspection Form	Adds reference(s) for CLASS Document Library.
4165.1	Contacting the Permit Holder	Updates policy section link.
4170	Conducting the Exit Conference	Adds reference(s) for CLASS Document Library.
4171	Discussing the Results of an Inspection	Updates policy section link.
4173	Posting the Day Care Inspection Form or Assessment Form	Updates policy section link.
4200	Assessments	Adds language and reference(s) for CLASS Document Library.
4221	Documenting an Assessment Using CLASS Form 2939 Child-Care Facility Assessment Form	Adds language and reference(s) for CLASS Document Library.
4222	Notifying the Permit Holder or Designee	Updates policy section link.
4330	Following Up Without an Inspection	Adds reference(s) for CLASS Document Library.
4431.1	Citing Deficiencies Based on Random-Sampling Inspection Results	Updates policy section link.
4433.1	Requesting CPA Foster Home Records in Preparation for a Random-Sampling Inspection	Adds language and reference(s) for CLASS Document Library.
4436	Documenting and Sharing the Results of Random-Sampling Inspections	Clarifies language and adds reference(s) for CLASS Document Library.
4500	Evaluating Risk to Children and Handling Immediate Danger	Updates section title from “Evaluating Risk to Children”, and updates references within the section.
4511	Options on the Enforcement Recommendation Page in CLASS	Updates policy section links, clarifies language and removes information on evaluations.
4512	Acting on Enforcement Recommendations	Updates policy section link.
4520	Handling Immediate Danger to Children	Creates new section. Moves title and information from section 7200.
4521	Immediate Danger in a State-Operated Facility	Creates new section. Moves title and information from section 7210.
4620	How to Evaluate for Compliance with Liability Insurance Requirements	Adds language and reference(s) for CLASS Document Library.
5100	Waivers and Variances	Updates policy section link.
5110	Submitting a Waiver or Variance Request	Corrects language.
5140	Processing a Waiver or Variance Request	Adds language for CLASS Document Library.
5143	Updating Administrative Review	Updates policy section link.
5160	Review of Conditions or Denied/Revoked Request for a Waiver or Variance	Updates policy section link.
5400	Controlling Person	Clarifies language.
5411	Definition of Controlling Person	Clarifies that a site director at a school-age or before- or after-school program is considered a controlling person.
5521	Documenting the Temporary Relocation in CLASS	Adds language and reference(s) for CLASS Document Library.
5531	Assessing and Granting a Request for Voluntary Suspension	Adds language and reference(s) for CLASS Document Library.
5534	Ending the Voluntary Suspension	Updates policy section link.
5540	Voluntary Closure	Adds language and reference(s) for CLASS Document Library.
5600	Administrative Reviews	Creates new section. Moves title and information from previous section 7710.
5610	The Right to an Administrative Review	Creates new section. Moves title and information from previous section 7711.
5611	When an Operation is Entitled to an Administrative Review	Creates new section. Moves title and information from previous section 7711.1.
5612	When an Individual is Entitled to an Administrative Review	Creates new section. Moves title and information from previous section 7711.2.
5613	Explaining the Right to an Administrative Review	Creates new section. Moves title and information from previous section 7711.3.
5614	Waiving the Right to an Administrative Review	Creates new section. Moves title and information from previous section 7711.4.
5615	Roles for Conducting an Administrative Review	Creates new section. Moves title and information from previous section 7712.
5616	Receiving a Request for an Administrative Review	Creates new section. Moves title and information from previous section 7713.
5616.1	Determining Whether a Request for an Administrative Review Meets the Due Date	Creates new section. Moves title and information from previous section 7713.1.
5616.11	When the Request for an Administrative Review Meets the Due Date	Creates new section. Moves title and information from previous section 7713.1.
5616.12	When the Request for an Administrative Review Does Not Meet the Due Date	Creates new section. Moves title and information from previous section 7713.12.
5616.2	Determining Whether a Request for an Administrative Review is Complete	Creates new section. Moves title and information from previous section 7713.2.
5616.21	When a Request for an Administrative Review is Complete	Creates new section. Moves title and information from previous section 7713.21.
5616.22	When a Request for an Administrative Review is Incomplete	Creates new section. Moves title and information from previous section 7713.22.
5616.3	Determining Whether the Information Missing From a Request for an Administrative Review is Received by the Due Date	Creates new section. Moves title and information from previous section 7713.23.
5616.31	When the Information Missing From a Request for an Administrative Review is Received by the Due Date	Creates new section. Moves title and information from previous section 7713.24.
5616.32	When the Information Missing From a Request for an Administrative Review is Not Received by the Due Date	Creates new section. Moves title and information from previous section 7713.25.
5617	Initiating Contact with the Requestor of an Administrative Review	Creates new section. Moves title and information from previous section 7714.
5617.1	Scheduling an Administrative Review Conference	Creates new section. Moves title and information from previous section 7714.1.
5617.2	Documenting the Initial Contact with the Requestor in CLASS	Creates new section. Moves title and information from previous section 7714.2.
5618	Conducting an Administrative Review Conference	Creates new section. Moves title and information from previous section 7715.
5618.1	If the Requester Waives the Right to the Administrative Review Conference	Creates new section. Moves title and information from previous section 7715.1.
5619	Determining the Outcome of an Administrative Review	Creates new section. Moves title and information from previous section 7716.
5619.1	Overturning Citations for Abuse, Neglect or Exploitation	Creates new section. Moves title and information from previous section 7716.1.
5619.2	Documenting the Outcome of an Administrative Review in CLASS	Creates new section. Moves title and information from previous section 7716.2.
5619.3	Amending an Action or Decision as the Result of an Administrative Review	Creates new section. Moves title and information from previous section 7716.3.
5620	Notifying a Requestor About the Outcome of an Administrative Review	Creates new section. Moves title and information from previous section 7717.
5620.1	Notifying an Operation of the Outcome of the Administrative Review	Creates new section. Moves title and information from previous section 7717.1.
5620.2	Notifying an Individual of the Outcome of the Administrative Review	Creates new section. Moves title and information from previous section 7717.2.
5621	Notifying DFPS of an Overturned Citation for Abuse, Neglect or Exploitation	Creates new section. Moves title and information from previous section 7718.
6312	Conducting the Initial Investigation Staffing (Residential Child Care Only)	Adds new section and procedures for conducting Initial Investigation Staffings for RC investigations.
6312.1	Creating the Manual To-Do for the 20-Day Investigation Conclusion Staffing (Residential Child Care Only)	Adds new sections and procedures for creating a manual To-Do for 20-Day Investigation Conclusion Staffings for RC investigations.
6313	Reviewing the Intake Report Narrative and Determining the Allegations	Updates section number and adds clarifying language.
6313.1	Writing the Allegation	Updates section number and adds clarifying language.
6313.2	Determining Which Statutes, Administrative Rules, and Minimum Standards to Evaluate	Updates section number and title. Adds clarifying language.
6332.5	Operation Refuses to Develop a Safety Plan	Updates policy section.
6414	Documenting the Initiation	Adds reference(s) for CLASS Document Library.
6423	Recording Interviews	Clarifies and adds language and reference(s) for CLASS Document Library.
6423.3	Storing Audio Files on Digital Storage	Deletes section.
6440	Collecting Evidence	Adds language and reference(s) for CLASS Document Library.
6441.1	Obtaining Written Statements	Adds language and reference(s) for CLASS Document Library.
6442	Taking Photographs as Evidence	Adds language and reference(s) for CLASS Document Library.
6443.3	Reviewing Documents From DFPS	Adds language for CLASS Document Library.
6443.4	Obtaining Documents From the Operation	Adds language and reference(s) for CLASS Document Library.
6443.51	Documenting and Maintaining Email Correspondence	Adds language and reference(s) for CLASS Document Library.
6443.52	Documenting and Maintaining Written Correspondence	Adds language for CLASS Document Library.
6443.53	Documenting and Maintaining Voicemails and Texts	Adds language and reference(s) for CLASS Document Library.
6450	Conducting Surveillance (Day Care Only)	Adds language and reference(s) for CLASS Document Library.
6480	Conducting the 20-Day Investigation Conclusion Staffing (Residential Child Care Only)	Adds new section and procedures for conducting 20-Day Investigation Conclusion Staffings for RC investigations.
6535	Obtaining Consent to Enter an Unregulated Operation	Adds reference(s) for CLASS Document Library.
6630	Notifying the Operation of the Results of an Investigation	Clarifies investigation notifications may be mailed or emailed.
6632	Completing the Investigation Letter or Inspection Form	Clarifies procedures for completing the investigation letter.
6640	Notifying the Reporter of the Results of the Investigation	Clarifies policy for notifying the reporter.
6700	Documenting the Investigation	Clarifies language
6710	Documentation in CLASS	Adds language and reference(s) for CLASS Document Library.
6740	Maintaining an Investigation File	Clarifies language and adds references for investigations records and for CLASS Document Library.
6971	Reviewing a Citation for Abuse, Neglect or Exploitation When a DFPS Finding is Overturned	Updates policy section link.
7200	Reserved for Future Use	Changes title from “Handling Immediate Danger to Children.” Moves title and information to new section 4520.
7210	Immediate Danger in a State-Operated Facility	Deletes section. Moves title and information to new section 4521.
7423	Requesting or Waiving the Right to an Administrative Review of a Corrective Action	Updates policy section link.
7424	Starting a Corrective Action	Updates policy section link.
7521	A Single High Risk Violation	Updates language and references.
7630	Taking Adverse Action	Updates policy section link.
7632	Administrative Review for Adverse Action	Updates policy section link.
7632.2	Adverse Action is Upheld at an Administrative Review or No Administrative Review is Requested	Updates policy section link.
7635	Sending an Operation Final Notice of Suspension, Revocation, or Denial	Updates policy section link.
7700	Legal Actions When an Operation Disagrees with the Actions of an Inspector	Deletes and moves content related to administrative reviews to new section 5600.
7710	Reserved for Future Use	Changes title from Administrative Reviews. Moves title and content to new section 5600.
7711	The Right to an Administrative Review	Deletes section. Moves title and information to new section 5610.
7711.1	When an Operation is Entitled to an Administrative Review	Deletes section. Moves title and information to new section 5611.
7711.2	When an Individual is Entitled to an Administrative Review	Deletes section. Moves title and information to new section 5612.
7711.3	Explaining the Right to an Administrative Review	Deletes section. Moves title and information to new section 5613.
7711.4	Waiving the Right to an Administrative Review	Deletes section. Moves title and information to new section 5614.
7712	Roles for Conducting an Administrative Review	Deletes section. Moves title and information to new section 5615.
7713	Receiving a Request for an Administrative Review	Deletes section. Moves title and information to new section 5616.
7713.1	Determining Whether a Request for an Administrative Review Meets the Due Date	Deletes section. Moves title and information to new section 5616.1.
7713.11	When the Request for an Administrative Review Meets the Due Date	Deletes section. Moves title and information to new section 5616.11.
7713.12	When the Request for an Administrative Review Does Not Meet the Due Date	Deletes section. Moves title and information to new section 5616.12.
7713.2	Determining Whether a Request for an Administrative Review is Complete	Deletes section. Moves title and information to new section 5616.2.
7713.21	When a Request for an Administrative Review is Complete	Deletes section. Moves title and information to new section 5616.21.
7713.22	When a Request for an Administrative Review is Incomplete	Deletes section. Moves title and information to new section 5616.22.
7713.23	Determining Whether the Information Missing From a Request for an Administrative Review is Received by the Due Date	Deletes section. Moves title and information to new section 5616.3.
7713.24	When the Information Missing From a Request for an Administrative Review is Received by the Due Date	Deletes section. Moves title and information to new section 5616.31
7713.25	When the Information Missing From a Request for an Administrative Review is Not Received by the Due Date	Deletes section. Moves title and information to new section 5616.32.
7714	Initiating Contact with the Requestor of an Administrative Review	Deletes section. Moves title and information to new section 5617.
7714.1	Scheduling an Administrative Review Conference	Deletes section. Moves title and information to new section 5617.1.
7714.2	Documenting the Initial Contact with the Requestor in CLASS	Deletes section. Moves title and information to new section 5617.2.
7715	Conducting an Administrative Review Conference	Deletes section. Moves title and information to new section 5618.
7715.1	If the Requester Waives the Right to the Administrative Review Conference	Deletes section. Moves title and information to new section 5618.1.
7716	Determining the Outcome of an Administrative Review	Deletes section. Moves title and information to new section 5619.
7716.1	Overturning Citations for Abuse, Neglect or Exploitation	Deletes section. Moves title and information to new section 5619.1.
7716.2	Documenting the Outcome of an Administrative Review in CLASS	Deletes section. Moves title and information to new section 5619.2.
7716.3	Amending an Action or Decision as the Result of an Administrative Review	Deletes section. Moves title and information to new section 5619.3.
7717	Notifying a Requestor About the Outcome of an Administrative Review	Deletes section. Moves title and information to new section 5620.
7717.1	Notifying an Operation of the Outcome of the Administrative Review	Deletes section. Moves title and information to new section 5620.1.
7717.2	Notifying an Individual of the Outcome of the Administrative Review	Deletes section. Moves title and information to new section 5620.2.
7718	Notifying DFPS of an Overturned Citation for Abuse, Neglect or Exploitation	Deletes section. Moves title and information to new section 5621.
7772	Process of Providing an Administrative Review of the Designation as a Controlling Person	Updates policy section link.
7772.2	No Administrative Review Requested by a Controlling Person	Updates policy section link.
8130	Processing an Open Records Request	Clarifies language
10111	Overview of CCR Staff Responsibilities Related to Background Checks	Adds language and reference(s) for CLASS Document Library.
10124	Receiving Form 2971 Child Care Regulation Request for Background Check	Adds language and reference(s) for CLASS Document Library.
10130.3	Overriding Eligibility Determinations of Provisional for Certain Roles	Adds language and reference(s) for CLASS Document Library.
10210	Reviewing Results from a Central Registry Search	Adds language and reference(s) for CLASS Document Library.
10221.2	Acting on the Results of the Preponderance Review	Adds language and reference(s) for CLASS Document Library.
10232	Requests for Determination of Immediate Threat	Adds language and reference(s) for CLASS Document Library.
10253.1	DFPS Child Protective Investigations or HHSC Provider Investigations	Adds language and reference(s) for CLASS Document Library.
10291	Requesting Out-Of-State Abuse and Neglect History Searches	Corrects language.
10292	Evaluating Results from Out-of-State Abuse and Neglect History Searches	Updates language and adds language and reference(s) for CLASS Document Library.
10323	Processing Court Documents	Adds language and reference(s) for CLASS Document Library.
10340.2	Possible Actions for Juvenile Offenses	Adds language and reference(s) for CLASS Document Library.
10340.21	10340.21 Actions for Determination of Immediate Threat for Juvenile Offense	Updates policy section links.
10371	Requesting Out-of-State Criminal History Searches	Corrects language.
10372	Evaluating Results from Out-of-State Criminal History Searches	Updates language and adds language and reference(s) for CLASS Document Library.
11112	Notifying the Operation and CCR Staff of Heightened Monitoring	Adds language for CLASS Document Library.
11120	Heightened Monitoring Team Roles and Responsibilities	Updates and adds language for CLASS Document Library.
11470	Documenting the Results of All Heightened Monitoring Inspections	Adds language and reference(s) for CLASS Document Library.
11473	Documenting the Results of All Heightened Monitoring Inspections	Changes title from Documenting the Results of All Heightened Monitoring Inspections in SharePoint and adds language and reference(s) for CLASS Document Library.
Appendix 1000-1	Organizing Child Care Regulation Records	Adds language and reference(s) for CLASS Document Library.
Appendix 1000-2	Security Roles and Functions in CLASS	Adds language for CLASS Document Library functionality.
Appendix 6000-1	Investigator Time Frames for Investigations	Adds timeframes for Initial Investigation Staffing and 20-Day Investigation Conclusion Staffing for RC investigations. Clarifies language for sending the investigation notification letter.
Definition of Terms	Definition of Terms	Clarifies the definition of scanned document to add CLASS Document Library.

23-2, Updates to Sections 3000, 4000, 5000, 7000, and Definition of Terms

Revision 23-2; Effective June 26, 2023

The following changes(s) were made:

Revised	Title	Change
All Sections		Updates Licensing to CCR
3150	“No Trespassing” Signs for Certain General Residential Operations	Adds section.
3223	Evaluating an Application for Completeness	Adds that RCCR staff review applicable application attachments for completeness.
3323	Identifying, Documenting and Assessing Information from Prior Operation Numbers (RCCR Only)	Removes the requirement that an operation must apply for a new license if relocating.
3324	Providing the Survey Link for “No Trespassing” Signs Information During Application Inspection	Adds section.
3412	Criteria for Issuing an Initial License	Removes the requirement that CCR issue an initial license to an operation that relocates and applies for a permit.
3532	Full License for an Operation that Changes Ownership or Location	Updates section title to Full License for an Operation that Changes Ownership.
3810	Circumstances That May Require Amending the Permit	Clarifies CCR may amend a permit for a change in location for licensed, listed or registered operations. Clarifies CCR staff recommend the operation request a permit amendment before making a recommendation to CCE for an adverse amendment.
3811	When and How to Evaluate a Change that Poses Risk to Children	Changes section title to When and How to Evaluate a Change in an Operation, and updates language throughout section.
3812	When a Child-Placing Agency, Listed Family Home, Registered Child Care Home, or School-Age Program Changes Location	Changes section title to When an Operation Changes Location, and describes what CCR staff do when an operation notifies CCR of a planned change of location; including timeframes for CCR to conduct an inspection of the new location.
3823	How to Amend the Permit in CLASS	Changes title to Amending the Permit in CLASS, streamlines information CCR staff document in CLASS when processing a permit amendment and clarifies that an adverse amendment is handled as an adverse action.
3823.1	Processing an Amendment to Capacity in CLASS	Changes title to Changing the Operation’s Restrictions and Conditions in CLASS; deletes existing information and rewrites section to describe how staff document changes to permit restrictions and conditions in CLASS.
3823.2	Changing the Operation’s Capacity in CLASS	Creates new section; clarifies CCR staff responsibilities and incorporates steps staff take when an operation requests an increase or a decrease in capacity.
3823.11	Processing a Request to Decrease Capacity	Deletes section; information is incorporated into new section 3823.2.
3823.12	Processing a Request to Increase Capacity	Deletes section; information is incorporated into new section 3823.2.
3823.13	Entering a Decision Regarding a Request to Increase Capacity	Deletes section; information is incorporated into new section 3823.2.
3823.14	Reissuing a License After Approving a Request to Increase Capacity	Deletes section; information is incorporated into new section 3823.2.
3823.15	Processing an Operation’s Withdrawal to Increase Capacity	Deletes section; information is incorporated into new section 3823.2.
3823.3	Changing the Operation’s Permit in CLASS for the Gender or Ages Served	Adds new section and clarifies CCR staff responsibilities when an operation changes the gender or ages served at the operation.
3823.4	Changing a Residential Child Care Operation’s Services Offered in CLASS	Adds new section and clarifies how CCR staff document an RC operation’s change in services in CLASS.
3823.5	Changing the Operation’s Address in CLASS	Adds new section and clarifies CCR staff responsibilities for updating the operation’s new address in CLASS.
3823.51	Which CCR Staff Can Change an Operation’s Address in CLASS	Adds new section and specifies which CCR staff can change the address of each operation type in CLASS.
3824	Issuing the Amended Permit	Adds new section and specifies how CCR staff issue an amended permit.
3830	Changes that Require an Application for a New Permit	Removes the requirement that a change in location requires an operation to submit a new application.
3832	Change of an Operation’s Location that Requires an Application for a New Permit	Deletes section and changes title to Reserved for Future Use.
4123	Follow-Up Inspections	Updates section link.
4153.1	Selecting a Sample of Records During Each Two-Year Period	Updates language for review of CPA foster and adoptive home records to add that staff include in record review homes that in the past two years have closed or transferred.
4156	When an Inspection is Attempted	Updates language from License to CCR and updates sections links.
4300	Conducting a Follow-Up with an Operation	Updates section links.
4800	Risk Analysis	Updates language related to CCR’s responsibility to assess risk at an operation.
4810	Risk Analysis Review Period	Adds new section for a risk analysis review period.
4811	Identifying an Operation for a Risk Analysis	Adds new section for how operations are identified for a risk analysis.
4812	CCR Staff Responsibilities after an Operation is Identified for a Risk Analysis	Adds new section for CCR staff responsibilities after an operation is identified for a risk analysis.
4820	Risk Review Overview	Adds new section which provides an overview of risk reviews.
5236	Capacity Increase Fee Invoice (Also Known as Amendment Fee)	Updates references within the section.
5500	Voluntary Actions of the Operation	Creates new section. Moves title and information from previous section 7300.
5510	Withdrawal of an Application	Creates new section. Moves title and information from section 7310.
5520	Temporary Relocation	Creates new section. Moves information from section 7320 and adds subsections to clarify the temporary relocation process.
5520.1	Relocation Due to Damage or Renovation	Creates new section and adds additional steps that CCR staff take when an operation relocates due to damage or renovation to the operation.
5520.2	Relocation Due to Declared Disaster (RCCR Only)	Adds new section describing what CCR staff do when an RC operation relocates due to declared disaster.
5521	Documenting the Temporary Relocation in CLASS	Adds new section describing documentation requirements in CLASS for a temporary relocation.
5522	Ending the Temporary Relocation in CLASS	Adds new section describing how CCR staff document the end of a temporary relocation in CLASS.
5530	Voluntary Suspension	Adds new section. Moves information from section 7330 and updates language within the section.
5531	Assessing and Granting a Request for Voluntary Suspension	Adds new section. Moves information from section 7331 and updates language within the section.
5532	Documenting the Voluntary Suspension	Adds new section. Moves information from 7332.
5533	Denying the Voluntary Suspension	Adds new section. Moves information from 7333 and updates language within the section.
5534	Ending the Voluntary Suspension	Adds new section. Moves information from 7334 and updates language and reference within the section.
5540	Voluntary Closure	Adds new section. Moves information from 7340 and updates language and reference within the section.
5541	Documentation of an Operation That Has Closed	Adds new section. Moves information from 7341.
5542	Voluntary Closure During an Investigation	Adds new section. Moves information from 7342 and updates language and references within the section.
5543	Notification of Investigation Findings When an Operation Closes Voluntarily	Adds new section. Moves information from 7343.
5544	CCR Response if the Operation Did Not Close	Adds new section. Moves information from 7344 and updates language within the section.
7300	Voluntary Actions of the Operation	Changes title to Voluntary Enforcement Action.
7310	Withdrawal of an Application	Information moved to new section 5510 and title changed to Reserved for Future Use.
7320	Temporary Relocation	Information moved to new section 5520 and title changed to Reserved for Future Use.
7330	Voluntary Suspension	Information moved to new section 5530 and title changed to Reserved for Future Use.
7331	Assessing and Granting a Request for Voluntary Suspension	Information moved to new section 5531 and title changed to Reserved for Future Use.
7332	Documenting the Voluntary Suspension	Information moved to new section 5532 and title changed to Reserved for Future Use.
7333	Denying the Voluntary Suspension	Information moved to new section 5533 and title changed to Reserved for Future Use.
7334	Ending the Voluntary Suspension	Information moved to new section 5534 and title changed to Reserved for Future Use.
7340	Voluntary Closure	Information moved to new section 5540 and title changed to Reserved for Future Use.
7341	Documentation of an Operation That Has Closed	Information moved to new section 5541 and title changed to Reserved for Future Use.
7342	Voluntary Closure During an Investigation	Information moved to new section 5542 and title changed to Reserved for Future Use.
7343	Notification of Investigation Findings When an Operation Closes Voluntarily	Information moved to new section 5543 and title changed to Reserved for Future Use.
7344	Licensing Response if the Operation Did Not Close	Information moved to new section 5544 and title changed to Reserved for Future Use.
7813.2	Operation or Home has Stopped Providing Care or is No Longer Operating	Updates section link.
Definitions of Terms	Definitions of Terms	Updates the definition of a General Residential Operation (GRO) to be consistent with the 26 TAC Section 748.43 definition. Adds the definition of Grounds. Adds Premises to the definitions of terms.