Youth Camp Advisory Committee Agenda

This meeting will be webcast. Members of the public may attend the meeting in person at the address above or access a live stream of the meeting at https://www.hhs.texas.gov/about/events. Select the tab for the Moreton M-100 Room Live on the date and time for this meeting. Please email Webcasting@hhsc.state.tx.us if you have any problems with the webcasting function.

This meeting will also be conducted via videoconference call in accordance with the requirements of Section 551.127, Government Code. The member of the Youth Camp Advisory Committee presiding over the meeting will be physically present at the location specified above.

This meeting will also be available via teleconference. The number to access the teleconference is 512-580-4366. Phone conference ID: 876 875 85#

Attendees who would like to provide public comment should see the Public Comment section below.

1. Welcome, call to order, and roll call. (Chair - Dan Neal)
2. Review and approval of the meeting minutes as written from the last meeting of the Youth Camp Advisory Committee – April 3, 2024. (Chair)
3. Three Youth Camp Advisory Committee membership positions will be vacant August 31, 2025. Online applications are projected to be posted here https://www.dshs.texas.gov/youth-camp-program/advisory-committee-youth-camp-program by mid-February 2025. (Jeff Mantia)
4. Youth Camp potential rule revision items for committee and program discussion. (Chair)
   1. Horseback riding program rule requirement 265.17(f)(2)(C) for instructional staff to wear helmets. (Britt Eastland)
   2. Provide options, under rule 265.15(a) on-call physician, to include on-call Physician’s Assistant (PA), or on-call Nurse Practitioner (NP). (William Roetzler)
   3. Clarify whether a camp health officer is required for fields trips, when some campers remain at the camp facility. (Chair)
5. Public Comment (any member may also provide comment)
6. Set next meeting date (Chair)
7. Adjourn (any member may make a motion to adjourn)

The Youth Camp Advisory Committee may take action on any agenda item.

Public Comment: The Department of State Health Services (DSHS) welcomes public comments pertaining to topics related to Texas youth camps. Members of the public who would like to provide public comment may choose from the following options:

1. Oral comments provided virtually: Members of the public must pre-register to provide oral comments virtually during the meeting by completing a Public Comment Registration form at https://forms.office.com/r/H8B5uqLdhN no later than 5:00 p.m., Monday, September 30, 2024. Please mark the correct box on the Public Comment Registration form and provide your name, either the organization you are representing or that you are speaking as a private citizen, and your direct phone number. If you have completed the Public Comment Registration form, you will receive an email the day before the meeting with instructions for providing virtual public comment. Public comment is limited to three minutes. Each speaker providing oral public comments virtually must ensure their face is visible and their voice audible to the other participants while they are speaking. Each speaker must state their name and, on whose behalf, if they are speaking for anyone. If you pre-register to speak and wish to provide a handout before the meeting, please submit an electronic copy in accessible PDF format that will be distributed by DSHS staff to Youth Camp Advisory Committee members and State staff. Handouts are limited to two pages (paper size: 8.5” by 11”, one side only). Handouts must be emailed to jeffrey.mantia@dshs.texas.gov immediately after pre-registering, but no later than 5:00 p.m., Monday, September 30, 2024, and include the name of the person who will be commenting. Do not include health or other confidential information in your comments or handouts. Staff will not read handouts aloud during the meeting, but handouts will be provided to Youth Camp Advisory Committee members and State staff. It is not permissible for public speakers to interject or ask questions to Youth Camp Advisory Committee members during the rest of the meeting.
2. Written comments: Members of the public may provide written public comments by completing a Public Comment Registration form at https://forms.office.com/r/H8B5uqLdhN. A member of the public who wishes to provide written public comments must email the comments to jeffrey.mantia@dshs.texas.gov no later than 5:00 p.m., Monday, September 30, 2024.  Please include your name and the organization you are representing or that you are speaking as a private citizen. Written comments must be emailed to DSHS immediately after pre-registering and include the name of the person who will be commenting. Written comments are limited to two pages (paper size: 8.5” by 11”, one side only). Do not include health or other confidential information in your comments. Staff will not read written comments aloud during the meeting, but comments will be provided to Youth Camp Advisory Committee and State staff.
3. Oral comments provided in-person at the meeting location: Members of the public may provide oral public comment during the meeting in person at the meeting location either by pre-registering using the form above or without pre-registering by completing a form at the entrance to the meeting room. Do not include health or other confidential information in your comments.

Note: These procedures may be revised at the discretion of DSHS.

Contact: Questions regarding agenda items, content, or meeting arrangements should be directed to Jeff Mantia, R.S., Compliance Officer, Department of State Health Services, Public Sanitation Programs Environmental Operations Branch, 512-231-5753, Jeffrey.Mantia@dshs.texas.gov.

This meeting is open to the public.  No reservations are required, and there is no cost to attend this meeting.

People with disabilities who wish to attend the meeting and require auxiliary aids or services should contact Mr. Mantia at 512-231-5753 at least 72 hours before the meeting so appropriate arrangements can be made.